Administrative Assistant

Talentify; Indianapolis (IN); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical, vision & dental insurance

401(k) retirement plan options

PTO and holidays

Tuition reimbursement andCertification

Career development support

Employee assistance program

Job summary

American Senior Communities is hiring an Administrative Assistant to support leadership and staff, manage calendars, and prepare reports and documents in a fast-paced environment.

The role emphasizes confidentiality, organization, and professional communication. Ideal candidates will have 2+ years of admin experience and strong MS Office skills, with a team-oriented mindset and the ability to work independently.

Qualifications

• High school diploma or GED required; associate or bachelor's degree preferred.
• 2+ years of administrative or office support experience.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.

Responsibilities

• Provide administrative support to leadership and office staff.
• Assist with reporting and analytics by generating and formatting reports for distribution.
• Manage calendars and meetings.
• Answer and direct phone calls, emails, and visitors professionally.
• Prepare reports, correspondence, presentations, and other business documents.
• Maintain organized electronic and paper filing systems.
• Order office supplies and coordinate vendor relationships.
• Assist with special projects and company events.
• Maintain confidentiality while handling sensitive information.
• Perform other administrative duties as assigned.

Skills

Verbal & written comms

Organizational skills

Time management

Attention to detail

Teamwork

Self-motivation

Education

High school diploma or GED

Associate or bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

American Senior Communities is now hiring an Administrative Assistant

Are you someone who thrives on keeping things organized, solving problems, and helping a team succeed? We're looking for an Administrative Assistant who enjoys working in a fast-paced environment and takes pride in providing exceptional administrative support.

Job Details

• Provide administrative support to leadership and office staff
• Assist with reporting and analytics by generating and formatting reports for distribution
• Manage calendars and meetings
• Answer and direct phone calls, emails, and visitors professionally
• Prepare reports, correspondence, presentations, and other business documents
• Maintain organized electronic and paper filing systems
• Order office supplies and coordinate vendor relationships
• Assist with special projects and company events
• Maintain confidentiality while handling sensitive information
• Perform other administrative duties as assigned

Qualifications

• High school diploma or GED required; associate or bachelor's degree preferred
• 2+ years of administrative or office support experience
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Advanced Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to prioritize multiple tasks while meeting deadlines
• Exceptional attention to detail
• Professional demeanor and positive attitude
• Self-motivated with the ability to work independently and as part of a team

Benefits and perks include

• Medical, vision & dental insurance with Telehealth option
• 401(k) retirement plan options
• Paid Time Off (PTO) and holiday pay
• Lucrative employee referral bonus program
• Paid training, skills certification & career development support
• Tuition reimbursement and certification reimbursement
• Continued education opportunities through tuition discounts and program partnerships
• Employee assistance program & wellness support
• Retail, food & entertainment discounts and so much more

*Full-Time and Part-Time Benefits may vary, terms and conditions apply.

About American Senior Communities

Compassion, Accountability, Relationships and Excellence are the core values for American Senior Communities. These words not only form an acronym for C.A.R.E., but they are also our guiding principles and create the framework for all our relationships with customers, team members and community at large.

American Senior Communities has proudly served our customers since the year 2000, with a long history of excellent outcomes. Team members within each of our 100+ American Senior Communities take great pride in our Hoosier hospitality roots, and it is ingrained in everything we do. As leaders in senior care, we are not just doing a job, but following a calling.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.