Dynamic Administrative Assistant – Operations Support

T.D. Williamson; Dallas (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

T.D. Williamson is seeking an administrative professional to support our organization with a focus on invoicing, vendor management, and customer communications.

The role involves processing vendor invoices, setting up vendor accounts, and tracking order status for services and product orders. The ideal candidate has a high school diploma or equivalent and 3+ years of administrative experience, with strong organizational and communication skills.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years of administrative experience preferred.
• Proficiency with MS Office and CRM systems required.
• Strong organizational and communication skills essential.

Responsibilities

• Invoicing preparation for services jobs and local product orders.
• Coding and submitting vendor invoices for timely payments.
• Vendor account setup when needed and ongoing maintenance.
• Record inventory transactions in applicable software.
• Answering phone calls and directing to the appropriate staff.
• Maintain organized file structures for invoiced jobs and orders.
• Provide customer order status updates by phone.
• Support coordinators, managers, shop mechanics and field staff.
• Other duties as assigned by management.

Skills

Organizational skills

Interpersonal skills

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

CRM systems

VMS

Salesforce

Dynamics AX

Job description

T.D. Williamson is seeking an administrative professional to support our organization with a focus on invoicing, vendor management, and customer communications.

The role involves processing vendor invoices, setting up vendor accounts, and tracking order status for services and product orders. The ideal candidate has a high school diploma or equivalent and 3+ years of administrative experience, with strong organizational and communication skills.