Administrative Assistant - Field Operations & Invoicing

01 TDW (US), Inc.; Dallas (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

TDW is seeking an organized Administrative Support specialist to help keep our field services operations running smoothly. You will handle invoicing, vendor payments, account setups, and customer communications in a fast-paced environment.

The role requires a high school diploma, at least three years of admin experience, fluency in English, and strong Microsoft Office skills with room to learn CRM, VMS, Salesforce, and Dynamics AX.

Qualifications

• High school diploma or equivalent required.
• 3+ years of administrative experience preferred.
• Excellent organizational and interpersonal skills.
• Proficient with Microsoft Outlook, Word, Excel; learning CRM and VMS.
• Fluent in English.

Responsibilities

• Prepare invoices for service jobs and local product orders.
• Code and submit vendor invoices for payment processing.
• Set up vendor accounts as needed.
• Manage inventory transactions in applicable software.
• Answer phone calls and route to team members.
• Maintain organized file structure for invoices and orders.
• Assist customers with order status updates.
• Support coordinators, managers, field staff.
• Adapt to a dynamic, deadline-driven environment.

Skills

Organizational skills

Interpersonal skills

MS Office / Excel

CRM / VMS familiarity

English fluency

Education

High school diploma or equivalent

Tools

Salesforce

Dynamics AX

VMS

Job description

TDW is seeking an organized Administrative Support specialist to help keep our field services operations running smoothly. You will handle invoicing, vendor payments, account setups, and customer communications in a fast-paced environment.

The role requires a high school diploma, at least three years of admin experience, fluency in English, and strong Microsoft Office skills with room to learn CRM, VMS, Salesforce, and Dynamics AX.