Administrative Coordinator for Field Operations & Invoicing

TD Williamson; Dallas (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

TD Williamson is seeking a detail-oriented administrative professional in Dallas to support the organization’s daily operations. The role emphasizes accuracy in invoicing, vendor payments, and maintaining records, while providing excellent customer service over the phone and via email.

Daily duties include coordinating with managers, shop personnel, and remote sales staff, with adaptability to a fast-paced environment and deadlines. Strong English communication is essential.

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative experience.
• Experience with invoicing and vendor payments.
• Strong organizational and communication skills.

Responsibilities

• Prepare invoices for services jobs and local product orders.
• Code and submit vendor invoices for timely payment.
• Set up vendor accounts as needed.
• Handle inventory transactions in applicable software.
• Answer phone calls and route to team.
• Maintain organized file structure for invoiced services jobs and product orders.
• Provide order status updates to customers by phone.
• Support coordinator, manager, shop mechanics, field technicians, and remote sales staff.
• Adapt to a dynamic, deadline-driven work environment.

Skills

Organizational skills

Interpersonal skills

Multitasking

Communication

Education

High School diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Excel

CRM (Salesforce)

Job description

TD Williamson is seeking a detail-oriented administrative professional in Dallas to support the organization’s daily operations. The role emphasizes accuracy in invoicing, vendor payments, and maintaining records, while providing excellent customer service over the phone and via email.

Daily duties include coordinating with managers, shop personnel, and remote sales staff, with adaptability to a fast-paced environment and deadlines. Strong English communication is essential.