Operations Admin Specialist - Oil & Gas Field Support

T.D. Williamson, Inc.; Dallas (TX); On-site; USD 28,000 - 34,000; Full time

Job summary

TDW is looking for an Administrative Assistant to support a busy operations environment with clerical tasks, invoicing, vendor payments, CRM data management, and customer communications. You will help keep files organized and coordinate with field technicians and sales staff, while maintaining professionalism and clear communication with internal and external customers.

Proficiency in MS Office and CRM systems is required.

Qualifications

• High school diploma or equivalent.
• 3+ years of administrative experience preferred.
• Strong organizational and multitasking abilities.
• Excellent interpersonal and communication skills.
• Proficiency with MS Outlook, Word and Excel; CRM/ERP software experience beneficial.

Responsibilities

• Invoicing: preparation of services jobs as well as local product orders.
• Coding and submitting of Vendor invoices for timely payment processing.
• Vendor account setup when needed.
• Inventory transactions within applicable software programs.
• Answering phone calls and distributing to appropriate team members.
• Maintain an organized file structure for invoiced services jobs and product orders.
• Interfacing with customers over the phone to assist with order status updates.
• Support Coordinator, Manager, shop mechanics, field technicians, and remote sales staff.
• Other duties as assigned by manager.

Skills

Organizational skills

Interpersonal skills

Multitasking

Phone etiquette

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft CRM

VMS

Salesforce

Dynamics AX

Job description

TDW is looking for an Administrative Assistant to support a busy operations environment with clerical tasks, invoicing, vendor payments, CRM data management, and customer communications. You will help keep files organized and coordinate with field technicians and sales staff, while maintaining professionalism and clear communication with internal and external customers.

Proficiency in MS Office and CRM systems is required.