Dynamic Administrative Assistant - Office & Training Support

Volunteers of America North Louisiana; Shreveport (LA); On-site; USD 28,000 - 36,000; Full time

Job summary

Volunteers of America North Louisiana is seeking an experienced administrative assistant to greet staff and clients, answer calls, and support daily office operations in Shreveport. You will handle mail, distribute checks, prepare training packets, manage forms, schedule trainings, and ensure office equipment and supplies are stocked, enabling programs to run smoothly.

Strong computer skills with Word, Excel, and Outlook are required, along with a High School diploma or GED and at least two

Qualifications

• High School grad or GED.
• Minimum of 2 years administrative experience.
• Typing and excellent computer skills.
• Must know how to use Word, Excel and Outlook.

Responsibilities

• Greet staff and clients as they arrive and assist with their needs.
• Answer incoming calls for the program/agency.
• Receive medication from Vendor, sign for it, and store it securely.
• Go to main office to collect mail and distribute it.
• Collect daily logs and file by client name and date.
• Schedule trainings, program presentations and orientation classes.
• Maintain office equipment and supplies and ensure copier/scanner are functioning.
• Process mileage forms and submit to accounts payable by due date.
• Participate in Safety Committee meetings and update staff via bulletin board.

Skills

Administrative experience

Microsoft Office

Attention to detail

Customer service

Education

High School diploma or GED

Tools

Word

Excel

Outlook

PowerPoint

Job description

Volunteers of America North Louisiana is seeking an experienced administrative assistant to greet staff and clients, answer calls, and support daily office operations in Shreveport. You will handle mail, distribute checks, prepare training packets, manage forms, schedule trainings, and ensure office equipment and supplies are stocked, enabling programs to run smoothly.

Strong computer skills with Word, Excel, and Outlook are required, along with a High School diploma or GED and at least two