Executive Admin to VP, Housing Development

Volunteers of America Texas; Austin (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Volunteers of America Texas seeks an experienced administrative assistant to support the VP of Housing Development. You will draft correspondence, prepare agendas, manage files, and coordinate meetings with internal programs and external contacts.

Responsibilities include monitoring renewals, travel planning, expense reports, minutes, and maintaining records in NAVEX. The role requires meticulous organization, confidentiality, and the ability to work with senior leaders in a dynamic nonprofit

Qualifications

• Bachelor's Degree in business or related field plus two years as an administrative assistant OR equivalent education/experience with three years in an administrative assistant position.
• Experience supporting senior executives in a corporate environment is preferred.

Responsibilities

• Provide administrative support for the VP of Housing Development, including drafting correspondence and agendas.
• Schedule appointments and teleconferences with VOATX programs or external contacts.
• Prepare travel schedules and expense reports.
• Take and distribute meeting minutes; ensure follow-up items are tracked.
• Monitor contract renewals, insurance claims, and other administrative tasks.

Skills

Leadership skills

Organizational skills

Confidentiality

Independent work

Communication

Education

Bachelor’s degree in business or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

PowerPoint

Job description

Volunteers of America Texas seeks an experienced administrative assistant to support the VP of Housing Development. You will draft correspondence, prepare agendas, manage files, and coordinate meetings with internal programs and external contacts.

Responsibilities include monitoring renewals, travel planning, expense reports, minutes, and maintaining records in NAVEX. The role requires meticulous organization, confidentiality, and the ability to work with senior leaders in a dynamic nonprofit