Dynamic Administrative Assistant — Office & Events

Trecora; Pasadena (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Trecora is seeking an Administrative Assistant to support the Site Director with a range of clerical tasks to ensure day-to-day operations run smoothly. The role emphasizes calendar and communications management, expense handling, and liaison work with HR and the community.

Ideal candidates will have 1–3+ years of office experience, strong MS Office skills, and a proactive, team-oriented mindset suitable for a dynamic site environment in Pasadena, TX.

Qualifications

• 1-3+ years of office experience required.
• Proficient in Microsoft Office 365.
• Strong problem solving, verbal and written communication.
• Self-motivated and a team player with good time management.
• Able to handle multiple tasks and calendar coordination.

Responsibilities

• Answer telephones, direct calls, and take messages as needed.
• Act as a timekeeper and liaison with HR as needed.
• Coordinate employee engagement events and site events.
• Organize lunches for meetings and town halls.
• Open and distribute mail and manage the P.O. Box.
• Coordinate FedEx send-offs and invoices routing.
• Assist employees with expense reports for mileage and other expenses.
• Ensure lease payments and postage meters are managed.
• Support S&OP with administrative tasks.

Skills

Problem solving

Verbal and written communication

Self-motivated

Team player

Time management

MS Office 365

Education

Highschool Diploma or GED

Tools

Microsoft Office 365

Job description

Trecora is seeking an Administrative Assistant to support the Site Director with a range of clerical tasks to ensure day-to-day operations run smoothly. The role emphasizes calendar and communications management, expense handling, and liaison work with HR and the community.

Ideal candidates will have 1–3+ years of office experience, strong MS Office skills, and a proactive, team-oriented mindset suitable for a dynamic site environment in Pasadena, TX.