Director Support & Calendar Coordinator

ADT; Wichita (KS); On-site; USD 23,000 - 39,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) with company match

Disability coverage

Life insurance

Wellbeing benefits

Paid time off

6 paid holidays

Job summary

ADT is seeking an Administrative Assistant to provide executive support to the Retention directors. You will manage calendars, emails, and scheduling while coordinating cross-functionally with other admins.

This role requires onsite work as needed, occasional travel, and a flexible schedule. Candidates should have strong Microsoft Office skills and a professional, proactive approach to daily tasks.

Qualifications

• High school diploma or equivalent is required.
• Minimum two years of administrative experience.
• Ability to manage calendars and coordinate communications.

Responsibilities

• Calendar management and scheduling coordination.
• Prioritizing emails and phone calls.
• Attend director’s team meetings and capture notes.
• Assist with deadlines and content preparation.
• Maintain PTO calendars for leadership.
• Coordinate recognition communications.
• Facilitate initiative meetings and track follow-ups.
• Support department communications and submission deadlines.
• Assist with contests, incentives, and results.
• Arrange meeting logistics, in-person or virtual.
• Process expense reports and arrange travel.
• Perform other duties as assigned by Director.

Skills

Time management

Planning

Proactive thinking

Professional attitude

Microsoft Office

Calendar management

Meeting facilitation

Professional communications

Note-taking

Cross-functional teamwork

Adaptability

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

ADT is seeking an Administrative Assistant to provide executive support to the Retention directors. You will manage calendars, emails, and scheduling while coordinating cross-functionally with other admins.

This role requires onsite work as needed, occasional travel, and a flexible schedule. Candidates should have strong Microsoft Office skills and a professional, proactive approach to daily tasks.