Dynamic Administrative Assistant - East LA Office

Casa de la Familia; Maravilla (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

Casa de la Familia is seeking an in-person Administrative Assistant for our East LA office to provide varied clerical and administrative support. The role includes handling calls, scheduling, reporting, and maintaining filing systems in a fast-paced nonprofit environment.

The ideal candidate will have strong MS Office skills, excellent communication, and the ability to manage multiple tasks with attention to detail. This is an on-site position supporting our team and executives.

Qualifications

• Proven experience as an administrative assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

Proven experience as an administrative

Office management knowledge

Written and verbal communication

Time management

Attention to detail

Organizational skills

Multi-tasking

Customer service mindset

Tools

MS Office

Printers and fax machines

Job description

Casa de la Familia is seeking an in-person Administrative Assistant for our East LA office to provide varied clerical and administrative support. The role includes handling calls, scheduling, reporting, and maintaining filing systems in a fast-paced nonprofit environment.

The ideal candidate will have strong MS Office skills, excellent communication, and the ability to manage multiple tasks with attention to detail. This is an on-site position supporting our team and executives.