Administrate Assistant Front Desk Coordinator

RAJA TRADING COMPANY INC

Falls Church (VA)

On-site

USD 30,307 - 35,817

Full time

14 days+

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Benefits offered by this job

Health, dental, and vision insurance

Employee discounts on spa services

Career growth opportunities

Job summary

A wellness service provider in Falls Church, VA, is seeking an Administrative Assistant / Front Desk Coordinator. This role involves exceptional client service, managing schedules, and supporting daily operations. Ideal candidates have prior experience in administrative roles, strong organizational skills, and a passion for wellness. Compensation ranges from $22 to $26 per hour, with benefits including health insurance and professional development opportunities.

Qualifications

Minimum 2 years of experience in an administrative or front desk role.
Professional and polished demeanor required.
Passion for skincare and wellness practices.

Responsibilities

Greet clients and manage appointments at the front desk.
Assist management with daily administrative tasks.
Ensure professionalism in communication and correspondence.

Skills

Strong organizational skills

Multitasking

Communication skills

Proficiency in Microsoft Office

Detail-oriented

Tools

Microsoft Office

Canva

Mindbody

Job description

Benefits

401(k)
401(k) matching
Bonus based on performance
Dental insurance
Employee discounts
Free uniforms
Health insurance
Training & development
Vision insurance
Wellness resources

About Us

The Skin & Wellness Centre is a luxury wellness destination integrating advanced aesthetics, skincare, yoga, meditation, and holistic programs.

Our mission is to create a nurturing environment where clients feel supported, balanced, and rejuvenated — both inside and out.

Position Overview

We are seeking a highly organized, professional, and proactive Administrative Assistant / Front Desk Coordinator to support our daily operations, client communications, and administrative processes.

This role combines administrative precision with hospitality excellence.

The Administrative Assistant is responsible for managing schedules, coordinating communications, maintaining records, assisting management, and supporting spa operations.

This position is ideal for someone who thrives in a calm, organized environment and values both structure and client care.

Key Responsibilities

Front Desk & Client Coordination
- Greet clients and provide exceptional customer service at all times.
- Manage client appointments, confirmations, and follow-ups for spa and wellness services.
- Process payments, memberships, and retail product sales.
- Maintain an organized reception and treatment schedule to optimize workflow for providers.
Administrative & Operations Support
- Assist management with daily administrative tasks and communications.
- Prepare reports, maintain client and vendor databases, and manage filing systems.
- Support event coordination, training schedules, and special wellness programs.
- Handle ordering of office and spa supplies, inventory tracking, and vendor communication.
- Manage incoming calls, emails, and correspondence with professionalism.
- Ensure daily opening/closing duties and spa maintenance standards are met.

Requirements

Minimum 2 years of administrative or front desk experience (preferably in spa, medical, or wellness setting).
Strong organizational, multitasking, and communication skills.
Polished, professional, and positive demeanor.
Proficiency in Microsoft Office (Word, Excel, Outlook), Canva, and scheduling software (Mindbody is a plus).
Detail-oriented with excellent time management.
Able to maintain confidentiality and work independently.
Passion for skincare, wellness, and mindfulness practices.

Compensation & Benefits

Salary: $22–$26 per hour (based on experience)

Benefits (upon qualification)