Dynamic Administrative Assistant for Fast-Paced Ops

IICRC; Austin, Northern (TX, KY); Hybrid; USD 25,000 - 34,000; Full time

Benefits offered by this job

Overtime opportunities

Advancement opportunities

Paid time off

Training & development

401(k)

Competitive salary

Job summary

ServiceMaster Clean of Fraser Valley is seeking an Administrative Assistant to support office operations, handle customer communications, scheduling, and paperwork for fire and water restoration projects. This full-time role requires a high school diploma, basic accounting familiarity, strong communication and multitasking skills, and the ability to manage multiple tasks in a fast-paced environment.

We offer benefits including overtime opportunities, paid time off, training and development, and

Qualifications

• High school diploma or equivalent required.
• Proven experience in administrative roles, preferably in a fast-paced office.
• Familiarity with basic accounting principles, bookkeeping, and financial reporting.
• Proficiency in computer applications and adaptability to new software.
• Excellent communication, organizational, and multitasking skills.
• Attention to detail and problem-solving abilities.

Responsibilities

• Answer phones, provide exceptional customer service, and maintain a detailed call log
• Coordinate schedules to optimize work efficiency and balance jobs
• Manage WIP board and daily schedules and job statuses
• Complete FNOL documentation accurately
• Prepare job paperwork for crew/estimators and ensure timely estimates
• Oversee job file documentation and subcontractor activities
• Bill customers, process payments, and manage accounts receivable
• Daily bookkeeping and prepare financial reports
• Maintain file system and company calendar
• Handle mail, email, faxes, review Bulletins
• Ensure on-hand delivery of office supplies

Skills

Admin experience

Accounting basics

Software proficiency

Communication

Organization

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

Computer applications

Job description

ServiceMaster Clean of Fraser Valley is seeking an Administrative Assistant to support office operations, handle customer communications, scheduling, and paperwork for fire and water restoration projects. This full-time role requires a high school diploma, basic accounting familiarity, strong communication and multitasking skills, and the ability to manage multiple tasks in a fast-paced environment.

We offer benefits including overtime opportunities, paid time off, training and development, and