Dynamic Administrative Assistant - Calendar & Travel

First Horizon Bank; Charlotte (NC); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical with wellness incentives

Dental and vision

HSA with company match

Maternity and parental leave

Tuition reimbursement

Mentor program

401(k) with 6% match

Job summary

First Horizon Bank is seeking an Administrative Assistant to provide clerical and administrative support onsite at locations listed in the posting. The role receives direction from management and handles scheduling, greeting visitors, and general office duties.

The incumbent will perform a wide range of tasks from answering phones and coordinating travel to preparing reports and maintaining files, with emphasis on confidentiality and efficient support for management and teams.

Qualifications

• High school diploma or GED and at least 0-2 years of experience or equivalent combination of education and experience.

Responsibilities

• Greets scheduled visitors and directs them to appropriate area or person
• Performs clerical duties such as typing, filing, distributing mail and answering phones
• Composes and types routine correspondence
• Organizes and maintains file system and records; creates and maintains databases and spreadsheets
• Answers telephone calls and arranges conference calls
• Coordinates manager’s schedule and makes appointments
• Arranges and coordinates travel schedules and reservations
• Performs confidential administrative duties for management personnel
• Researches, compiles, and analyzes data for reports
• Coordinates meetings, prepares agendas, reserves facilities, and records and transcribes minutes
• Copies correspondence and other printed materials
• Prepares outgoing mail and emails, faxes
• Orders and maintains supplies and arranges equipment maintenance
• Acts as liaison regarding administrative issues related to purchasing, personnel, facilities and operations
• Assists other AAs and departments with administrative support
• Performs other duties as assigned

Skills

High school diploma or GED

0-2 years experience

Job description

First Horizon Bank is seeking an Administrative Assistant to provide clerical and administrative support onsite at locations listed in the posting. The role receives direction from management and handles scheduling, greeting visitors, and general office duties.

The incumbent will perform a wide range of tasks from answering phones and coordinating travel to preparing reports and maintaining files, with emphasis on confidentiality and efficient support for management and teams.