Dynamic Admin & Project Coordinator (Order Entry)

Ultimate Staffing Services; Brea (CA); On-site; USD 33,062 - 35,817; Full time

Job summary

Ultimate Staffing Services in Brea, California seeks an Admin Assistant / Project Coordinator to support busy offices with order entry, scheduling, and project coordination. The role requires meticulous data entry, strong Excel and Outlook skills, and the ability to handle multiple tasks with accuracy and urgency.

Two openings exist: a temporary-to-hire position and a six-month contract covering LOA. Typical shift is Mon–Fri, 7:30am to 4:30pm, with emphasis on high-volume transactional workflows

Qualifications

• 1–3 years of experience in order processing, project coordination, operations support, or administrative roles.
• Experience with high-volume transactional workflows (order entry, purchase orders, invoicing, logistics coordination).
• Ability to process orders accurately while managing multiple requests and deadlines.
• Proficiency in Microsoft Excel, Outlook, and general office software.
• Experience with ERP systems, order management systems, or project tracking tools.

Responsibilities

• Assist in various projects and assignments
• Support the department in administrative functions
• Oversee assigned processes and tasks
• Implement office operations and procedures
• Manage relationships with office supply vendors
• Monitor and maintain office supplies inventory
• Review and approve office supply orders
• Organize and schedule meetings and appointments
• Work with operations team to address building maintenance matters
• Other duties assigned by the manager

Skills

Order entry

Data entry

Attention to detail

Multitasking

Excel

Outlook

Communication skills

Tools

Microsoft Excel

Microsoft Outlook

ERP systems

Order management systems

Project tracking tools

Job description

Ultimate Staffing Services in Brea, California seeks an Admin Assistant / Project Coordinator to support busy offices with order entry, scheduling, and project coordination. The role requires meticulous data entry, strong Excel and Outlook skills, and the ability to handle multiple tasks with accuracy and urgency.

Two openings exist: a temporary-to-hire position and a six-month contract covering LOA. Typical shift is Mon–Fri, 7:30am to 4:30pm, with emphasis on high-volume transactional workflows