Administrative Coordinator & Project Support Specialist

Ultimate Staffing Services; Pleasanton (CA); On-site; USD 25,000 - 27,000; Full time

Job summary

Ultimate Staffing Services in Pleasanton, CA is seeking an Administrative Assistant to support daily office operations and project teams. This role provides administrative support to management and staff, helping maintain efficient workflows in a fast-paced environment.

The position requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities with professionalism. Contract to permanent

Qualifications

• Provide administrative support to office leadership and department personnel.

Responsibilities

• Answer and direct incoming phone calls, emails, and office inquiries.
• Coordinate calendars, meetings, appointments, and travel arrangements as needed.
• Prepare, edit, and distribute correspondence, reports, meeting notes, and other business documents.
• Assist with project documentation, including contracts, submittals, change orders, permits, and project files.
• Maintain electronic and physical filing systems and ensure records are accurate and up to date.

Job description

Ultimate Staffing Services in Pleasanton, CA is seeking an Administrative Assistant to support daily office operations and project teams. This role provides administrative support to management and staff, helping maintain efficient workflows in a fast-paced environment.

The position requires excellent communication skills, strong attention to detail, and the ability to manage multiple priorities with professionalism. Contract to permanent