Admin Assistant / Project Coordinator

Ultimate Staffing Services; Brea (CA); On-site; USD 33,062 - 35,817; Full time

Job summary

Ultimate Staffing Services in Brea, California seeks an Admin Assistant / Project Coordinator to support busy offices with order entry, scheduling, and project coordination. The role requires meticulous data entry, strong Excel and Outlook skills, and the ability to handle multiple tasks with accuracy and urgency.

Two openings exist: a temporary-to-hire position and a six-month contract covering LOA. Typical shift is Mon–Fri, 7:30am to 4:30pm, with emphasis on high-volume transactional workflows

Qualifications

• 1–3 years of experience in order processing, project coordination, operations support, or administrative roles.
• Experience with high-volume transactional workflows (order entry, purchase orders, invoicing, logistics coordination).
• Ability to process orders accurately while managing multiple requests and deadlines.
• Proficiency in Microsoft Excel, Outlook, and general office software.
• Experience with ERP systems, order management systems, or project tracking tools.

Responsibilities

• Assist in various projects and assignments
• Support the department in administrative functions
• Oversee assigned processes and tasks
• Implement office operations and procedures
• Manage relationships with office supply vendors
• Monitor and maintain office supplies inventory
• Review and approve office supply orders
• Organize and schedule meetings and appointments
• Work with operations team to address building maintenance matters
• Other duties assigned by the manager

Skills

Order entry

Data entry

Attention to detail

Multitasking

Excel

Outlook

Communication skills

Tools

Microsoft Excel

Microsoft Outlook

ERP systems

Order management systems

Project tracking tools

Job description

Admin Assistant / Project Coordinator (JN -072026-425626) Brea, California

Salary: USD24 - USD26 per hour

Required qualifications for the candidate: order entry

1–3 years of experience in order processing, project coordination, operations support, or administrative roles.

Experience working with high-volume transactional workflows such as order entry, purchase orders, invoicing, or logistics coordination.

Ability to process orders accurately while managing multiple requests and deadlines

Attention to Detail & Accuracy

Proficiency in Microsoft Excel, Outlook, and general office software.

Experience working with ERP systems, order management systems, or project tracking tools.

There are two openings – one is temp to hire and the other is 6 month contract covering a LOA.

Shift hours: Mon – Fri 7:30am to 4:30pm

• At least 55 WPM typing speed
• Prefers fast paced environment
• Longevity at previous companies at least 2 years
• No work gaps larger than 2 months
• Experience in Order Entry or Data Entry
• Leaning more towards having a solid job/ expectation when coming to work rather than growth/movement in a company.
• Lives nearby in Brea, Fullerton, La Habra, Whitter, Yorba Linda area a plus.

Key Duties and Responsibilities

• Assist in various projects and assignments
• Support the department in administrative functions
• Oversee assigned processes and tasks
• Implement office operations and procedures
• Manage relationships with office supply vendors
• Monitor and maintain office supplies inventory
• Review and approve office supply orders
• Organize and schedule meetings and appointments
• Work with operations team to address building maintenance matters
• Other duties assigned by the manager

Critical Knowledge and Skills

• Strong general office skills
• Computer literate with ability to effectively use Microsoft Office tools
• Excellent interpersonal/communication skills, ability to work with different personalities
• Answer policy and procedure questions
• Ability to make independent decisions daily, addressing the best way to oversee specific tasks.
• Communicate and collaborate with other administrators, support personnel, management, and outside departments on a regular basis.
• Reliable, punctual and detail orientated with excellent organizational skills
• Work in a constant state of alertness and safe manner