Dual-Department Administrative Lead (Part-Time)

Iowa State University; Ames (IA); On-site; USD 21,000 - 33,000; Part time

Job summary

Iowa State University is seeking an Administrative Assistant II to provide comprehensive administrative support across two academic departments in Ames, IA. This part-time role focuses on coordinating operations, meetings, onboarding, and reporting, while supporting faculty, staff, students, visitors, and external partners.

The successful candidate will be highly organized, discreet, and adept at handling multiple priorities with attention to detail.

Qualifications

• Requires a high school diploma or equivalent and 3 years of related experience.
• Highly organized, detail oriented, able to manage multiple priorities.
• Good judgment and discretion when handling confidential information.

Responsibilities

• Provide administrative and operational support for two academic departments, serving as a primary contact for faculty, staff, students, visitors, and external stakeholders.
• Provide departmental teaching support including entering instructor information in Workday, ordering textbooks, changing class schedules and classrooms as needed, and arranging and sharing teaching evaluations.
• Coordinate student employment and onboarding processes for faculty, staff, postdoctoral scholars, graduate assistants, student employees, and visitors.
• Manage department records, communications, supplies, reimbursements, shared spaces, and other day-to-day administrative needs.
• Plan and coordinate faculty meetings, governance activities, seminars, candidate interviews, and other departmental events, including travel and visit logistics.
• Support faculty review, advancement, appointment, and reappointment processes and maintain related records and documentation.
• Prepare agendas, meeting materials, reports, presentations, minutes, and other materials for department leadership, faculty, committees, and college requirements.
• Coordinate departmental reporting, reviews, and special projects, including annual reports, program reviews, and external reviews.
• Research, compile, and organize information to support department leadership and administrative decision-making, and coordinate surveys.
• Independently resolve routine administrative and logistical issues, prioritizing deadlines and handling confidential information with discretion.

Skills

Administrative support

Customer service

Meeting coordination

Travel coordination

Confidentiality

Microsoft Office Suite

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Iowa State University is seeking an Administrative Assistant II to provide comprehensive administrative support across two academic departments in Ames, IA. This part-time role focuses on coordinating operations, meetings, onboarding, and reporting, while supporting faculty, staff, students, visitors, and external partners.

The successful candidate will be highly organized, discreet, and adept at handling multiple priorities with attention to detail.