Administrative Assistant II — Dual-Dept Support (Part-Time)

Iowa State University; United States; On-site; USD 25,000 - 33,000; Part time

Benefits offered by this job

Onsite childcare (Ames)

Health and dental benefits

Retirement plan

Paid time off

Job summary

Iowa State University seeks an Administrative Assistant II to provide comprehensive administrative and operational support across two academic departments. This role serves as a primary contact for faculty, staff, students, visitors, and external partners.

Responsibilities include coordinating department operations, managing meetings and events, supporting faculty reviews and governance activities, recruitment and visitor logistics, and assisting with departmental reporting and special projects.

Qualifications

• High school diploma or equivalent and 3 years of related experience.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Experience coordinating meetings, events, and travel.
• Proficiency with MS Office applications (Excel, Outlook, Word, PowerPoint, Teams).

Responsibilities

• Provide administrative and operational support for two academic departments, serving as a primary contact for faculty, staff, students, visitors, and external stakeholders.
• Provide departmental teaching support including entering instructor information in Workday, ordering textbooks, changing class schedules and classrooms as needed, as well as arranging and sharing teaching evaluations.
• Coordinate student employment and onboarding processes for faculty, staff, postdoctoral scholars, graduate assistants, student employees, and visitors.
• Manage department records, communications, supplies, reimbursements, shared spaces, and other day-to-day administrative needs.
• Plan and coordinate faculty meetings, governance activities, seminars, candidate interviews, and other departmental events, including travel and visit logistics.
• Support faculty review, advancement, appointment, and reappointment processes and maintain related records and documentation.
• Prepare agendas, meeting materials, reports, presentations, minutes, and other materials for department leadership, faculty, committees, and college requirements.
• Coordinate departmental reporting, reviews, and special projects, including annual reports, program reviews, strategic planning, and external review activities.
• Research, compile, and organize information to support department leadership and administrative decision-making, and coordinate campus space and other departmental surveys.
• Independently resolve routine administrative and logistical issues, prioritize multiple deadlines, and handle confidential information with discretion and professionalism.

Skills

Microsoft Office Suite

Excel

Outlook

Word

PowerPoint

Teams

Tools

Microsoft Office Suite

Job description

Iowa State University seeks an Administrative Assistant II to provide comprehensive administrative and operational support across two academic departments. This role serves as a primary contact for faculty, staff, students, visitors, and external partners.

Responsibilities include coordinating department operations, managing meetings and events, supporting faculty reviews and governance activities, recruitment and visitor logistics, and assisting with departmental reporting and special projects.