Board Governance & Administrative Coordinator

IOWA STATE UNIVERSITY FOUNDATION; Ames (IA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Iowa State University Foundation in Ames, IA is seeking an organized, service-oriented administrator to support board governance and strategic initiatives. Hybrid work options may be available as needed to coordinate with the governance portal and cross-functional partners.

The role emphasizes meeting logistics, document management, and confidential handling of fiduciary information, requiring strong communication and MS Office proficiency.

Qualifications

• 7 years of work experience in related area; education may substitute.
• Strong skills in creating PowerPoint/Canva presentations and drafting professional business correspondence.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Ability to work independently and as part of a team; adaptable, flexible, and self-directed.
• Proficiency with Microsoft Office Suite and ability to learn new software and AI tools like Copilot.
• Must handle several activities simultaneously with attention to detail and deadlines; maintain confidentiality.

Responsibilities

• Prepare agendas, post meeting materials electronically, take and manage minutes, and communicate with board members.
• Maintain governance matrix for strategic and fiduciary content for each board meeting.
• Manage file storage and schedule policies requiring board approval.
• Serve as product owner of governance portal, manage vendor relations and user setup.
• Coordinate with events and communications teams on meeting communications and logistics.
• Coordinate the budget process for strategic initiatives and engagement using budgeting software.
• Provide admin and project support to the VP of strategic initiatives and engagement.
• Crosstrain and back up other administrative coordinators on the team.

Skills

PowerPoint

Microsoft Office

Communication

Canva

Education

7 years of work experience (education may substitute)

Tools

Copilot AI

Job description

Iowa State University Foundation in Ames, IA is seeking an organized, service-oriented administrator to support board governance and strategic initiatives. Hybrid work options may be available as needed to coordinate with the governance portal and cross-functional partners.

The role emphasizes meeting logistics, document management, and confidential handling of fiduciary information, requiring strong communication and MS Office proficiency.