Stem Mentor-Dual Credit Programs

Central Texas College; Killeen, Northern (TX, KY); Hybrid; USD 36,000 - 45,000; Full time

Job summary

Central Texas College is seeking a detail-oriented administrative support specialist to assist the STEM Program within the Public Education & Special Projects department. The role includes enrollment management, dual credit documentation, and coordination of outreach activities for KISD.

The ideal candidate will have a high school diploma or GED with clerical experience or an associate degree with related experience, excellent MS Office skills, and the ability to communicate effectively with

Qualifications

• Requires high school diploma or GED with wage-earning clerical experience or equivalent education.
• Associates degree preferred with related clerical experience.
• Proficient in Microsoft Office Suite and report creation.

Responsibilities

• Assist the STEM Program in enrollment management and dual credit documentation processing.
• Support KISD outreach and STEM program administration.
• Prepare enrollment requests for the Registrar and evaluate applications for completion.
• Run enrollment reports and enter data in systems.
• Schedule appointments and respond to emails for the STEM program.
• Participate in outreach and recruiting events and communicate with students, faculty, staff, and parents.

Skills

MS Office

Communication

Independent work

Critical thinking

Collaboration

Adaptability

Reporting

Time management

Admissions knowledge

Office equipment

Education

High school diploma or GED

30 college credits

Associate's degree

Tools

Ellucian Colleague Student module

Avaya Telephone System

Job description

Assist and support the STEM Program in the Public Education & Special Projects department with administrative, clerical, and outreach needs. Duties will include enrollment management, KISD outreach and support, dual credit documentation processing, and program management.

High school diploma or GED required with six years wage earning clerical experience or certification / successful completion of relevant trade school (30 college credits) and two years wage earning clerical experience; or Associates Degree and one year wage earning clerical experience is required. Associates degree preferred.

• Demonstrated efficiency using Microsoft Office Suite: Word, Excel, PowerPoint, Outlook
• Ability to communicate effectively with faculty, staff and students.
• Operate independently and problem-solve with discernment;
• Ability to critically think and evaluate sources of problems;
• Collaborate with otherCTCdepartments and ISDs
• Learn and adapt in a changing environment.
• Ability to create and interpret reports such as enrollments using Ellucian Colleague Student module.
• Must have great time management skills and ability to multi-task.
• Ability to learn admissions and residency requirements; dual credit procedures and Texas Success Initiative.
• Operate general office machines including Avaya Telephone System: Phone Mail in particular

• Keep track of certification rosters and grade books for STEM students enrolled in CTC courses.
• Assist the STEM Coordinator in the dual credit enrollment process for STEM students. Prepare enrollment request for office of the Registrar.
• Evaluate applications for completion.
• Prepare and evaluate reports for STEM students for the STEM Coordinator and Director of Public Education and Special Projects.
• Assist with maintenance of the STEM Handbook.
• Run and interpret enrollment reports.
• Enter data in systems.
• Screen phone calls and respond when appropriate in support of the STEM program.
• Schedule appointments for the STEM Coordinator
• Initiate and respond to emails.
• Participate in outreach and recruiting events
• Communicate effectively with students, faculty, staff, and parents.
• Update and maintain the STEM transmittal.
• Provide support for other departmental programs as needed.
• Complete other tasks and duties as assigned