Drug and Alcohol Program Coordinator

Aquent; Austin (TX); Hybrid; USD 25,000 - 39,000; Part time

Job summary

Aquent is seeking a Drug and Alcohol Program Coordinator to support the administration of a critical compliance program in Austin, TX. This 6-month contract role requires a highly organized individual for day-to-day operations, ensuring accurate testing processes and confidential handling of information.

The role is hybrid with 3 days onsite per week and a fixed early morning schedule (6:00 AM–10:30 AM CT).

Qualifications

• 1–2 years of administrative, coordination, compliance, or program support experience.
• High school diploma or equivalent is required.
• Proficient in Google Suite and Microsoft Office.
• Strong attention to detail and organizational skills.
• Ability to manage schedules, trackers, records, and follow-up activities.
• Discretion when handling confidential or sensitive information.
• Able to work independently and in a team.
• Willingness to work 6:00 AM–10:30 AM CT and hybrid onsite schedule.

Responsibilities

• Assist with managing the random drug and alcohol testing pool for drivers and keep participant lists current.
• Support the random selection process and track results.
• Coordinate and schedule drug and alcohol testing appointments.
• Notify drivers and supervisors of testing requirements per program protocols.
• Maintain calendars and trackers for scheduled, completed, and outstanding tests.
• Monitor testing activity and help ensure follow-up is completed.
• Provide day-to-day administrative support for the Drug and Alcohol Program.
• Assist with routine reporting on testing pool status and completion rates.
• Prepare materials for trainings and program communications.
• Handle confidential information with tact and discretion.
• Follow established processes and escalate questions when needed.

Skills

Attention to detail

Discretion with confidential info

Independent and team work

Structured processes

Education

High school diploma or equivalent

Tools

Google Suite

Microsoft Office

Job description

Join a pioneering company at the forefront of innovation, dedicated to developing groundbreaking solutions that are shaping the future. We are seeking a highly organized and detail-oriented Drug and Alcohol Program Coordinator to support the day-to-day administration of a critical compliance program. Your work will help ensure accurate testing processes, timely coordination, and the careful handling of sensitive information, directly supporting operational integrity and workforce safety.

This is a 6-month contract opportunity based in Austin, TX, with a hybrid schedule requiring 3 days per week onsite.

Schedule: Monday through Friday, 6:00 AM to 10:30 AM CT, 4.5 hours per day. Shift start time may occasionally change based on drug and alcohol testing needs.

This role is ideal for someone who is highly dependable, comfortable working within established processes, and skilled at managing detailed administrative tasks with discretion and accuracy.

What You'll Do

• Assist with managing the random drug and alcohol testing pool for drivers, ensuring participant lists remain accurate and current.
• Support the random selection process and carefully track selection results.
• Coordinate and schedule drug and alcohol testing appointments.
• Notify selected drivers and supervisors of testing requirements in accordance with established program protocols.
• Maintain a detailed calendar and tracker of scheduled, completed, and outstanding tests.
• Monitor testing activity and help ensure required follow-up is completed.
• Provide day-to-day administrative support for the Drug and Alcohol Program.
• Assist with routine reporting on testing pool status and completion rates.
• Help prepare materials for required trainings and program communications.
• Handle confidential employee and contractor information with tact and discretion.
• Follow established processes closely and elevate questions or exceptions appropriately.

What You'll Bring

• High school diploma or equivalent.
• 1-2 years of related administrative, coordination, compliance, or program support experience.
• Proficiency in Google Suite and Microsoft Office.
• Strong attention to detail and excellent organizational skills.
• Ability to manage schedules, trackers, records, and follow-up activities accurately.
• Demonstrated discretion when handling confidential or sensitive information.
• Ability to work effectively both independently and as part of a team.
• Comfort working within structured processes and escalating issues when needed.
• Ability to work the required 6:00 AM to 10:30 AM CT schedule and maintain the hybrid onsite requirement.

Nice-to-Haves

• Associate's or Bachelor's degree.
• Experience supporting drug and alcohol testing, occupational health, safety, compliance, HR operations, fleet operations, transportation, or another regulated environment.
• Experience maintaining compliance trackers, employee records, testing schedules, or similar detail-sensitive processes.

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.