Driver Compliance & Records Specialist

zTrip BHM; Birmingham (AL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with Company Match

Paid Time Off

Job summary

zTrip BHM is seeking a Driver Compliance Coordinator to oversee driver qualification records, monitor documentation, and support onboarding and ongoing compliance across our driver lifecycle.

The role requires meticulous attention to detail, strong organizational and communication skills, and the ability to manage multiple priorities while maintaining confidentiality. You will collaborate with drivers, operations teams, and leadership to ensure regulatory readiness and operational excellence.

Qualifications

• Experience in compliance administration, transportation, logistics, fleet operations, HR, records management, or related field.
• Knowledge of credential tracking, documentation management, and regulatory compliance practices.
• Strong administrative and organizational skills.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication abilities.
• Ability to prioritize competing deadlines and responsibilities.
• Strong analytical, problem-solving, and critical-thinking skills.
• Experience with databases, spreadsheets, and record management systems.

Responsibilities

• Track driver licenses, permits, certifications, and other required credentials.
• Monitor expiration dates and renewal requirements to ensure ongoing compliance.
• Review driver records for completeness and accuracy.
• Identify compliance deficiencies and coordinate timely corrective actions.
• Assist in maintaining company compliance standards and regulatory readiness.
• Support compliance initiatives that promote operational efficiency and risk reduction.
• Maintain secure electronic and physical driver files.
• Process, verify, and update driver documentation.
• Ensure records are organized, current, and easily accessible when needed.
• Manage document retention and archiving procedures.
• Maintain confidentiality of sensitive driver information.
• Verify all records meet company policies and documentation standards.
• Serve as a primary resource for drivers regarding documentation requirements.
• Communicate upcoming renewal deadlines and compliance obligations.
• Assist drivers with licensing, permits, certifications, and required paperwork.
• Follow up on outstanding documentation and record discrepancies.
• Provide professional guidance regarding compliance-related processes.
• Foster positive working relationships with drivers and internal teams.
• Conduct routine file reviews and compliance audits.
• Verify the accuracy of onboarding and active driver records.
• Identify missing, incomplete, or inaccurate documentation.
• Prepare audit summaries and recommend corrective actions.
• Support internal reviews and compliance assessments.
• Help strengthen recordkeeping practices and process consistency.
• Assist with collecting and processing new driver documentation.
• Coordinate onboarding paperwork and compliance requirements.
• Schedule compliance-related appointments and follow-up activities.
• Support driver activation and qualification processes.
• Collaborate with recruiting and operations teams to ensure a seamless onboarding experience.
• Assist with special projects and departmental initiatives as needed.
• Maintain compliance databases, logs, and tracking systems.
• Generate reports related to credential status, expiration dates, onboarding progress, and compliance activity.
• Monitor trends and identify opportunities for process improvements.
• Provide accurate reporting and compliance updates to leadership.
• Support decision-making through organized and reliable data management.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Analytical thinking

Problem solving

Data management

Recordkeeping systems

Microsoft Office Suite

Regulatory compliance practices

Driver credential tracking

Tools

Databases

Microsoft Office Suite

Job description

zTrip BHM is seeking a Driver Compliance Coordinator to oversee driver qualification records, monitor documentation, and support onboarding and ongoing compliance across our driver lifecycle.

The role requires meticulous attention to detail, strong organizational and communication skills, and the ability to manage multiple priorities while maintaining confidentiality. You will collaborate with drivers, operations teams, and leadership to ensure regulatory readiness and operational excellence.