Driver Compliance Coordinator

zTrip ATX; Austin (TX); On-site; USD 54,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

401(k) with Company Match

Paid Time Off

Paid Holidays

Weekday Schedule

Career Advancement

Professional Development

Collaborative Environment

Operational Excellence

Job summary

zTrip seeks a detail-oriented Driver Compliance Coordinator to manage driver qualification records, monitor documentation, and support onboarding and retention. Reporting to the Driver Operations team, you will ensure licenses, permits, and certifications are current, maintain secure files, and partner with drivers and operations to uphold regulatory readiness.

This role emphasizes accuracy, confidentiality, and proactive problem solving to sustain safe, compliant, and efficient transportation

Qualifications

• Proven administrative and organizational abilities.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Track driver licenses, permits, certifications, and other required credentials.
• Monitor expiration dates and renewal requirements to ensure ongoing compliance.
• Review driver records for completeness and accuracy.
• Identify compliance deficiencies and coordinate timely corrective actions.
• Assist in maintaining company compliance standards and regulatory readiness.
• Support compliance initiatives that promote operational efficiency and risk reduction.
• Maintain secure electronic and physical driver files.
• Process, verify, and update driver documentation.
• Ensure records are organized, current, and easily accessible when needed.
• Manage document retention and archiving procedures.

Skills

Administrative skills

Organizational skills

Attention to detail

Communication

Data accuracy

Recordkeeping

Tools

Microsoft Office Suite

Job description

Driver Compliance Coordinator

Keep Records Accurate. Support Driver Success. Ensure Compliance Excellence.

At zTrip, operational excellence starts with strong compliance practices and accurate record management. As one of the nation's leading transportation providers, we depend on qualified, professional drivers to deliver exceptional service, and that begins with ensuring every driver meets company and regulatory requirements.

We are seeking a highly organized and detail-oriented Driver Compliance Coordinator to manage driver credentials, maintain compliance records, monitor qualification requirements, and support administrative processes throughout the driver lifecycle. This role plays a critical part in helping drivers remain compliant while supporting safe, efficient, and successful transportation operations.

Benefits & Perks

• Medical, Dental, Vision, and Life Insurance
• 401(k) with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Monday-Friday Schedule
• Career Advancement Opportunities
• Professional Development Programs
• Collaborative and Supportive Work Environment
• Opportunity to Contribute to Operational Excellence

Position Overview

As a Driver Compliance Coordinator, you will oversee driver qualification records, monitor required documentation, coordinate compliance activities, and support onboarding and retention efforts through accurate record management. You will work closely with drivers, operations teams, and leadership to ensure all compliance requirements are met and maintained.

This position requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities while maintaining confidentiality and accuracy.

Key Responsibilities of a Driver Compliance Coordinator:

Compliance Monitoring & Administration

• Track driver licenses, permits, certifications, and other required credentials.
• Monitor expiration dates and renewal requirements to ensure ongoing compliance.
• Review driver records for completeness and accuracy.
• Identify compliance deficiencies and coordinate timely corrective actions.
• Assist in maintaining company compliance standards and regulatory readiness.
• Support compliance initiatives that promote operational efficiency and risk reduction.

Documentation & Records Management

• Maintain secure electronic and physical driver files.
• Process, verify, and update driver documentation.
• Ensure records are organized, current, and easily accessible when needed.
• Manage document retention and archiving procedures.
• Maintain confidentiality of sensitive driver information.
• Verify all records meet company policies and documentation standards.

Driver Communication & Support

• Serve as a primary resource for drivers regarding documentation requirements.
• Communicate upcoming renewal deadlines and compliance obligations.
• Assist drivers with licensing, permits, certifications, and required paperwork.
• Follow up on outstanding documentation and record discrepancies.
• Provide professional guidance regarding compliance-related processes.
• Foster positive working relationships with drivers and internal teams.

Auditing & Quality Control

• Conduct routine file reviews and compliance audits.
• Verify the accuracy of onboarding and active driver records.
• Identify missing, incomplete, or inaccurate documentation.
• Prepare audit summaries and recommend corrective actions.
• Support internal reviews and compliance assessments.
• Help strengthen recordkeeping practices and process consistency.

Onboarding & Administrative Coordination

• Assist with collecting and processing new driver documentation.
• Coordinate onboarding paperwork and compliance requirements.
• Schedule compliance-related appointments and follow-up activities.
• Support driver activation and qualification processes.
• Collaborate with recruiting and operations teams to ensure a seamless onboarding experience.
• Assist with special projects and departmental initiatives as needed.

Reporting & Data Tracking

• Maintain compliance databases, logs, and tracking systems.
• Generate reports related to credential status, expiration dates, onboarding progress, and compliance activity.
• Monitor trends and identify opportunities for process improvements.
• Provide accurate reporting and compliance updates to leadership.
• Support decision-making through organized and reliable data management.

Qualifications of a Driver Compliance Coordinator:

Preferred Experience

• Experience in compliance administration, transportation, logistics, fleet operations, human resources, records management, or a related field.
• Knowledge of credential tracking, documentation management, and regulatory compliance practices.
• Strong administrative and organizational skills.
• Exceptional attention to detail and accuracy.
• Excellent written and verbal communication abilities.
• Ability to prioritize competing deadlines and responsibilities.
• Strong analytical, problem-solving, and critical-thinking skills.
• Experience working with databases, spreadsheets, and record management systems.
• Proficiency with Microsoft Office Suite and other business software applications.
• Ability to handle sensitive information with professionalism and discretion.

Core Competencies

• Compliance Coordination
• Recordkeeping & Documentation Management
• Data Accuracy
• Administrative Support
• Attention to Detail
• Organization & Time Management
• Professional Communication
• Process Improvement
• Problem Solving
• Confidentiality & Integrity
• Regulatory Awareness
• Accountability

What Success Looks Like as a Driver Compliance Coordinator:

As a Driver Compliance Coordinator, you will:

• Maintain complete, accurate, and organized driver records.
• Ensure drivers remain current on all required credentials and qualifications.
• Proactively address compliance issues before they impact operations.
• Communicate effectively with drivers regarding documentation requirements.
• Support efficient onboarding and driver qualification processes.
• Improve recordkeeping accuracy and administrative efficiency.
• Minimize compliance-related risks through proactive monitoring.
• Contribute to a culture of accountability, professionalism, and operational excellence.

Why Join zTrip?

At zTrip, you'll play a vital role behind the scenes by helping ensure our drivers remain qualified, our records remain accurate, and our operations continue to meet the highest standards of safety and compliance.

This is an excellent opportunity for a detail-oriented professional who enjoys organization, process management, and supporting operational success. Your efforts will directly contribute to driver readiness, regulatory compliance, and the continued growth of our organization.