DOT Compliance & Records Coordinator

Les Schwab Tire Centers; Bend (OR); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Quarterly bonus

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Retirement plan

Paid time off

Disability Insurance

Employee discount

Job summary

Les Schwab Tire Centers seeks a DOT Administrative Assistant to ensure FMCSA/DOT regulatory compliance and maintain driver qualification files, licenses, and drug/alcohol program records.

You will handle vehicle documentation, DVIRs, and IFTA data, while supporting fleet and safety teams. This role requires meticulous records management and proactive expiry tracking in a fast-paced office environment.

Qualifications

• High School Diploma or GED required; Associate’s degree in Business, Logistics, or Safety Compliance preferred
• Exceptional organizational skills and high attention to detail
• Clear, professional verbal and written communication skills
• Ability to handle sensitive data with strict discretion
• Ability to manage deadlines, track multiple expiration dates, and flag gaps

Responsibilities

• Maintain regulatory compliance and file management for DOT program.
• Maintain complete DQ files for commercial drivers and track MVRs, medical certificates, and road tests.
• Monitor CDL and DOT medical card expirations and notify drivers/managers.
• Assist with scheduling and record-keeping of drug and alcohol testing and FMCSA Clearinghouse entries.
• Organize vehicle maintenance records and DVIRs for audit readiness.
• Assist in IFTA quarterly reporting data collection and summaries.
• Process vehicle registrations, cab cards, permits, and IRP renewals.
• Log citations, tolls, and minor accident documents; coordinate with safety/insurance teams.
• Prepare weekly/monthly compliance summaries for management.

Skills

Attention to detail

Organizational skills

Communication skills

Confidentiality

Problem-solving

Education

High School Diploma or GED

Associate’s degree in Business, Logistics, or Safety Compliance

Job description

Les Schwab Tire Centers seeks a DOT Administrative Assistant to ensure FMCSA/DOT regulatory compliance and maintain driver qualification files, licenses, and drug/alcohol program records.

You will handle vehicle documentation, DVIRs, and IFTA data, while supporting fleet and safety teams. This role requires meticulous records management and proactive expiry tracking in a fast-paced office environment.