Donor Relations & Philanthropy Operations Admin

Portland Museum of Art; Portland (ME); On-site; USD 55,000 - 75,000; Full time

Job summary

Portland Museum of Art is seeking a Philanthropy Administrator to handle donor stewardship, prospect research, and essential administrative tasks. The role will ensure accurate gift coding, timely reporting, and efficient coordination across the philanthropy team.

The position requires strong organizational skills, financial tracking ability, and experience with donor relations databases. Hybrid work options may be available, with events and donor meetings requiring occasional evenings or

Qualifications

• Associate's degree in business administration, finance, or related field.
• 3-5 years of experience in administrative support or finance.
• A combination of related education, certifications, and experience may be considered.
• Experience in financial tracking and budget management, preferred.
• Proficiency in database management and donor relations, preferred.
• Strong communication and coordination skills, preferred.

Responsibilities

• Manages calendars, coordinates committees, and maintains documentation.
• Tracks and allocates expenditures, assists with budget management.
• Maintains administrative resources, forms, and equipment.
• Drafts, edits, and distributes meeting minutes, reports, and other communications.

Skills

Strong communication

Coordination skills

Data management

Confidentiality

Education

Associate's degree in business administration, finance, or related field

Job description

Portland Museum of Art is seeking a Philanthropy Administrator to handle donor stewardship, prospect research, and essential administrative tasks. The role will ensure accurate gift coding, timely reporting, and efficient coordination across the philanthropy team.

The position requires strong organizational skills, financial tracking ability, and experience with donor relations databases. Hybrid work options may be available, with events and donor meetings requiring occasional evenings or