Philanthropy Operations & Donor Relations Coordinator

Gabriel Group; Portland (ME); Hybrid; USD 60,000 - 77,000; Full time

Benefits offered by this job

PMA admission and membership perks

403(b) retirement plan with employer 4

Health insurance

Job summary

Portland Museum of Art seeks a Philanthropy Administrator to support donor stewardship, prospect research, and operational processes within the Philanthropy department. You will manage calendars, coordinate committees, track expenditures, and produce reports for leadership.

The role emphasizes accuracy, data integrity, and timely communications, with occasional travel and flexibility for events. A data-savvy candidate with nonprofit experience is ideal.

Qualifications

• Associate's degree in business administration, finance, or related field.
• 3-5 years of experience in administrative support or finance.
• Experience in financial tracking and budget management, preferred.

Responsibilities

• Manages calendars, coordinates committees, and maintains documentation.
• Tracks and allocates expenditures, assists with budget management.
• Maintains donor data in the database and generates reports.
• Prepares stewardship reports for donor foundations and events.
• Researches individuals, corporations, and foundations for fundraising briefs.

Skills

Donor relations

Prospect research

Budget management

Database management

Communication

Data analysis

Education

Associate degree in business administration, finance, or related field

Tools

Microsoft Office

Job description

Portland Museum of Art seeks a Philanthropy Administrator to support donor stewardship, prospect research, and operational processes within the Philanthropy department. You will manage calendars, coordinate committees, track expenditures, and produce reports for leadership.

The role emphasizes accuracy, data integrity, and timely communications, with occasional travel and flexibility for events. A data-savvy candidate with nonprofit experience is ideal.