Donor Relations & Events Coordinator

Birmingham Green; Manassas, Northern (VA, KY); Hybrid; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, & vision insurance

Flexible spending accounts & health FS

Legal plan & EAP

Company-paid life insurance

Voluntary retirement scheme

10 paid holidays

240 PTO hours/year

Job summary

Birmingham Green in Manassas, VA is seeking a Development Assistant to support fundraising and community engagement. The role entails donor records management, gift processing, and event support, balancing data tasks with donor-facing responsibilities.

The ideal candidate will be highly organized, with strong communication and administrative skills, ready to handle both digital and printed outreach efforts. This is a full-time on-site position in Manassas, VA.

Qualifications

• Associate or bachelor’s degree in communications, marketing, nonprofit management, or related field preferred.
• Experience in fundraising, donor relations, event coordination, communications, marketing, or administrative support.
• Strong database, spreadsheets, reporting, and dashboard skills.
• Proficiency with Microsoft Office; familiarity with Canva, WordPress, donor management systems, or email platforms.
• Excellent written, verbal, and interpersonal communication.
• Outstanding organization, accuracy, time management.
• Ability to manage multiple priorities, work independently, and meet deadlines.

Responsibilities

• Process and record contributions received online or by check, wire transfer, stock, or in-kind donation.
• Maintain donor database, update records, correct coding errors, and merge duplicates.
• Prepare personalized acknowledgment letters and tax receipts within 48 hours of a gift.
• Conduct prospect research and prepare donor profiles for leadership.
• Generate fundraising, gift history, campaign, and donor activity reports.
• Schedule donor meetings and site tours; prepare presentation materials and reports.
• Communicate with donors by phone and email and conduct timely follow-ups.
• Maintain donor recognition records and update recognition materials.
• Track deliverables and coordinate with contractors within reporting line.
• Plan and manage fundraising events, including timelines, budgets, and venues.
• Coordinate vendor bids, contracts, and logistics for events.
• Support digital and printed collateral for fundraising and outreach.
• Assist with campaign analytics and multichannel outreach.
• Support regional government and business relations activities.

Skills

Communication skills

Organization

Time management

Multitasking

Attention to detail

Education

Associate or Bachelor’s degree in communications/marketing/nonprofit management/business administration

Tools

Microsoft Office

Canva

WordPress

Donor management systems

Email marketing platforms

Job description

Birmingham Green in Manassas, VA is seeking a Development Assistant to support fundraising and community engagement. The role entails donor records management, gift processing, and event support, balancing data tasks with donor-facing responsibilities.

The ideal candidate will be highly organized, with strong communication and administrative skills, ready to handle both digital and printed outreach efforts. This is a full-time on-site position in Manassas, VA.