Donor Data & Gift Processing Specialist

Episcopal Academy; Newtown Square (Delaware County); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary and benefits

Employer retirement plan match

Generous paid time off

Ongoing professional development

Complimentary lunch on campus

Access to campus facilities

Job summary

The Episcopal Academy is seeking a Gift and Record Management Specialist to join the Office of Institutional Advancement. The role focuses on accuracy and integrity of donor records, data entry, and CRM maintenance in a mission-driven school environment.

You will process gifts and pledges, maintain biographical data, and support fundraising events. The position requires attention to detail, teamwork, and flexibility for occasional after-hours events.

Qualifications

• Bachelor's degree required or equivalent
• Experience with data entry, database management, or administrative support in nonprofit or advancement settings
• Excellent attention to detail and data integrity
• Proficiency with Excel and Google Workspace
• Experience with Raiser's Edge (or similar CRM) preferred
• Process-oriented mindset with consistency and improvement
• Enjoys recurring, detail-intensive work and reliability
• Ability to manage multiple priorities and adapt to changing needs
• Collaborative team player with strong communication
• Willingness to work occasional evenings or weekends for events

Responsibilities

• Process and acknowledge gifts, pledges, and payments accurately and promptly
• Maintain constituent records and biographical updates in the CRM
• Generate mailing lists, exports, and reports to support events and donor outreach
• Support events by tracking RSVPs, preparing name tags, and compiling attendance lists
• Assist with donor correspondence and fundraising tasks
• Collaborate to ensure accuracy of gift and financial records
• Provide general operational support and help improve internal systems and processes

Skills

Attention to detail

Organizational skills

Data entry

Excel

Google Workspace

Education

Bachelor's degree

Tools

Raiser's Edge

Job description

The Episcopal Academy is seeking a Gift and Record Management Specialist to join the Office of Institutional Advancement. The role focuses on accuracy and integrity of donor records, data entry, and CRM maintenance in a mission-driven school environment.

You will process gifts and pledges, maintain biographical data, and support fundraising events. The position requires attention to detail, teamwork, and flexibility for occasional after-hours events.