Donor & Office Operations Assistant

Grkroccenter; Huron, Northern (SD, KY); Hybrid; USD 25,000 - 30,000; Full time

Job summary

The Salvation Army in the United States is seeking an Administrative Assistant to support finance and pantry operations. You will submit bills to Divisional Headquarters, prepare bank deposits, and help with Food Pantry needs while assisting clients as needed.

Responsibilities include sorting mail, forwarding receipts, maintaining donor records, answering calls, and ensuring confidentiality. The role requires a high school diploma and reliable, detail-oriented service.

Qualifications

• High School Diploma or equivalent and at least three months experience in the related field.
• Ability to be flexible and able to work on multiple projects or tasks simultaneously.
• Attention to detail and creative problem-solving skills.

Responsibilities

• Open incoming mail with another staff member and distribute.
• Forward receipts to Divisional Headquarters (DHQ) for payment and processing.
• Fill out bank deposits with complete accuracy.
• Copy donor checks and submit to DHQ as required.
• Type thank you letters to donors and mail out in a timely manner.
• Keep good and concise records of all booking, receipting and other donations.
• Assist with answering incoming telephone calls.
• Assist with methodical and consistent handling of client records, while maintaining strict confidentiality.
• Assist with food pantry needs and clients as needed.
• Enter daily kettle amounts into “Register to Ring"-Seasonal
• Driving is an essential function of this position.
• Other duties as assigned.

Skills

Flexibility

Attention to detail

Creative problem solving

Education

High School Diploma or equivalent

Tools

Office equipment

Web-based payroll system

Job description

The Salvation Army in the United States is seeking an Administrative Assistant to support finance and pantry operations. You will submit bills to Divisional Headquarters, prepare bank deposits, and help with Food Pantry needs while assisting clients as needed.

Responsibilities include sorting mail, forwarding receipts, maintaining donor records, answering calls, and ensuring confidentiality. The role requires a high school diploma and reliable, detail-oriented service.