Office Assistant — Donor & Admin Support

Mykroc; Huron, Northern (SD, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

The Salvation Army is seeking an Administrative Assistant to manage mail, donations, bank deposits, and donor communications. The role supports the Division Headquarters and pantry operations, maintaining confidentiality and accurate records.

Applicants should have a High School Diploma and at least three months of related experience, with strong attention to detail and ability to handle multiple tasks. Driving is required; Safe from Harm training will be completed within 30 days.

Qualifications

• High School Diploma or equivalent and at least three months experience in the related field.
• Ability to be flexible and handle multiple tasks simultaneously.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Open incoming mail (always with another staff present) and distribute to the appropriate staff.
• Forward receipts (for payment/reimbursement) to Divisional Headquarters (DHQ) for payment and processing.
• Fill out bank deposits with complete accuracy.
• Copy donor checks and submit to DHQ as required.
• Type thank you letters to donors and mail out in a timely manner.
• Keep good and concise records of all booking, receipting and other donations.
• Assist with answering incoming telephone calls.
• Assist with methodical and consistent handling of client records, while maintaining strict confidentiality.
• Assist with food pantry needs and clients as needed.
• Enter daily kettle amounts into “Register to Ring”-Seasonal
• Driving is an essential function of this position.
• Other duties as assigned.

Skills

Flexibility

Attention to detail

Customer service

Computer skills

Education

High School Diploma or equivalent

Tools

Payroll system

Timekeeping system

Web-based data access

Job description

The Salvation Army is seeking an Administrative Assistant to manage mail, donations, bank deposits, and donor communications. The role supports the Division Headquarters and pantry operations, maintaining confidentiality and accurate records.

Applicants should have a High School Diploma and at least three months of related experience, with strong attention to detail and ability to handle multiple tasks. Driving is required; Safe from Harm training will be completed within 30 days.