Office Assistant

Omaha Kroc; Huron, Northern (SD, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

The Salvation Army is seeking an organized administrative assistant in the United States to submit bills to Divisional Headquarters, prepare bank deposits, and assist with food pantry needs and clients.

Responsibilities include opening mail, routing receipts to DHQ, processing deposits and donor checks, typing thank-you letters, and maintaining accurate records. Driving is an essential function; confidentiality and Safe from Harm training are required.

Qualifications

• Flexibility to handle multiple tasks simultaneously.
• Proficiency with basic office equipment and web-based systems.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Open incoming mail and distribute to staff.
• Forward receipts to DHQ for payment processing.
• Prepare accurate bank deposits.
• Copy donor checks and submit to DHQ.
• Type and mail thank-you letters to donors.
• Maintain concise records of donations and processing.
• Answer incoming phone calls and assist clients.
• Maintain confidentiality of client records.
• Assist with food pantry needs as required.
• Enter daily kettle amounts into the register.
• Driving is an essential function of this position.
• Other duties as assigned.

Skills

Flexibility

Intermediate computer skills

Attention to detail

Education

High School Diploma or equivalent

Job description

Summary/Primary Purpose: Responsible for submitting bills to Divisional Headquarters (DHQ) and preparing bank deposits. Also assist with Food Pantry needs and clients when needed.

Essential Duties and Responsibilities:

• Open incoming mail (always with another staff present) and distribute to the appropriate staff.
• Forward receipts (for payment/reimbursement) to Divisional Headquarters (DHQ) for payment and processing.
• Fill out bank deposits with complete accuracy.
• Copy donor checks and submit to DHQ as required.
• Type thank you letters to donors and mail out in a timely manner.
• Keep good and concise records of all booking, receipting and other donations.
• Assist with answering incoming telephone calls.
• Assist with methodical and consistent handling of client records, while maintaining strict confidentiality.
• Assist with food pantry needs and clients as needed.
• Enter daily kettle amounts into “Register to Ring”-Seasonal
• Driving is an essential function of this position.
• Other duties as assigned.

Supervisory Responsibilities: None

Education and/or Experience: High School Diploma or equivalent and at least three months experience in the related field.

Qualifications: The requirements listed below are representative of the minimal knowledge, skill, and/or ability required for this position.

• Ability to be flexible and able to work on multiple projects or tasks simultaneously
• Intermediate computer skills to include utilizing various office equipment, with ability to access payroll, timekeeping and personal data via a web-based system.
• Attention to detail and creative problem-solving skills.

Other Qualifications: Must pass all applicable background checks.

Certificates, Licenses, Registrations: Must successfully complete Safe from Harm training within 30 days of hire, as established by The Salvation Army.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical requirements include good speaking, hearing and vision ability and excellent manual dexterity. Ability to stand, bend and reach for extended periods of time, dexterity of hands and fingers to operate cleaning equipment. This position will require the ability to lift and/or move more than 50 pounds occasionally.

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.

Additional Information

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.