Donor Data & Records Specialist

Association of Delaware Valley Independent Schools; Pennsylvania; On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive salary and benefits

Employer retirement plan match

Paid time off

Professional development opportunities

Complimentary lunch

Job summary

The Episcopal Academy in Pennsylvania is seeking a Gift and Record Management Specialist to ensure donor and constituent records are accurate and compliant within the Advancement Services team. You will process gifts, maintain CRM data, generate reports, support events, and collaborate across departments to improve fundraising data workflows.

The role requires meticulous attention to detail, a bachelor’s degree, experience with Excel and CRM systems, and flexibility to work occasional evenings

Qualifications

• Bachelor’s degree required.
• Experience with data entry, database management, or administrative support in fundraising/nonprofit settings preferred.
• Exceptional attention to detail and commitment to data accuracy and integrity.

Responsibilities

• Process and acknowledge gifts, pledges, and payments accurately and promptly.
• Maintain constituent records in the CRM according to school policies.
• Generate mailing lists, data exports, and reports for events, donor outreach, and stewardship.
• Support events by tracking RSVPs, preparing name tags, and compiling attendance lists.
• Assist with donor correspondence and administrative tasks related to fundraising and engagement.
• Collaborate with colleagues to ensure accuracy and alignment of gift and financial records.
• Provide general operational support and contribute to improving internal systems and processes.

Skills

Detail-oriented

Data accuracy

Organizational skills

Communication skills

Team collaboration

Multitasking

Education

Bachelor’s degree

Tools

Excel

Google Workspace

Raiser’s Edge

Job description

The Episcopal Academy in Pennsylvania is seeking a Gift and Record Management Specialist to ensure donor and constituent records are accurate and compliant within the Advancement Services team. You will process gifts, maintain CRM data, generate reports, support events, and collaborate across departments to improve fundraising data workflows.

The role requires meticulous attention to detail, a bachelor’s degree, experience with Excel and CRM systems, and flexibility to work occasional evenings