Donor Gift Processing Specialist

U.S. Naval Academy Foundation; Annapolis (MD); On-site; USD 27,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

FSA

HSA

403(b) with employer matching

PTO 22 days

14 paid holidays

Group life insurance

Short/long-term disability

Identity theft protection

Professional development

Job summary

The U.S. Naval Academy Alumni Association & Foundation is seeking a Gift Administrator I to support the Finance and Gift Administration teams by accurately receiving, recording, receipting, and reconciling charitable gifts to the Academy and affiliated entities.

You will manage gift entry, donor records, and related reconciliation, while serving as a primary contact for donors and staff. The role requires keen attention to detail, organization, and a service orientation to manage high-volume

Qualifications

• 1+ year of experience in data entry, financial processing, or related nonprofit work.
• Proficiency with Excel and Word; ability to learn CRM/database systems.
• Experience with donor databases preferred (Blackbaud CRM or similar).
• Familiarity with nonprofit fundraising or advancement operations preferred.
• Strong attention to detail, organization, and ability to manage deadlines.

Responsibilities

• Process and record gifts, pledges, recurring gifts, EFTs, stock gifts, and other charitable contributions accurately and timely.
• Review, reconcile, and validate gift transactions and deposits for accuracy and compliance.
• Maintain accurate donor and constituent records in the CRM; perform updates and data maintenance.
• Generate donor receipts and respond to inquiries regarding gift processing and records.

Skills

Data entry

Donor database

Excel

Word

CRM systems

Customer service

Tools

Blackbaud CRM

Job description

The U.S. Naval Academy Alumni Association & Foundation is seeking a Gift Administrator I to support the Finance and Gift Administration teams by accurately receiving, recording, receipting, and reconciling charitable gifts to the Academy and affiliated entities.

You will manage gift entry, donor records, and related reconciliation, while serving as a primary contact for donors and staff. The role requires keen attention to detail, organization, and a service orientation to manage high-volume