Donor Center Administrative Specialist

Talentify; Emeryville (CA); On-site; USD 50,000 - 55,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre-tax and R

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter is seeking a Contract Office Administrator in Emeryville, CA to maintain donor charts and support appointment scheduling. You will interact with donors and clinicians, manage paperwork, and handle general office tasks in a medical setting.

Ideal candidates have healthcare-related education, clerical experience, and strong organizational and communication skills. This is a fully onsite role with benefits and an emphasis on privacy and professional conduct.

Qualifications

• Diploma or Associate Degree in Healthcare or equivalent clerical experience.
• Minimum of 2 years of clerical experience; medical setting preferred.
• Familiarity with EMR and donor management systems is an asset.
• Proficiency with Google Suite and Excel preferred.
• Strong interpersonal and customer service skills are essential.

Responsibilities

• Manage donor appointment scheduling and enter data into donor management system.
• Assemble and file donor charts and related paperwork.
• Interact with donors by phone, email, and in person to schedule and remind appointments.
• Order and maintain office supplies and ensure a clean, professional donor center environment.

Skills

Google Suite proficiency

Interpersonal skills

Time management

Organizational skills

Communication skills

Education

Diploma or Associate Degree in Healthcare or equivalent 3 years clerical experience

Tools

Electronic Medical Records (EMR)

Donor Management System

Google Suite

Excel

Microsoft Word

Job description

Aston Carter is seeking a Contract Office Administrator in Emeryville, CA to maintain donor charts and support appointment scheduling. You will interact with donors and clinicians, manage paperwork, and handle general office tasks in a medical setting.

Ideal candidates have healthcare-related education, clerical experience, and strong organizational and communication skills. This is a fully onsite role with benefits and an emphasis on privacy and professional conduct.