Donor & Administrative Coordinator (Day Shift)

Tucson Medical Center; Tucson (AZ); On-site; USD 40,000 - 52,000; Full time

Job summary

TMC Health Foundation is seeking an Administrative Assistant to support donor communications, appointment scheduling, and donation processing. The role serves as the first point of contact for donors visiting the foundation office and assists with mass communications such as emails, letters, and newsletters.

The position requires strong organizational skills, familiarity with MS Office, and the ability to maintain accurate records and calendars.

Qualifications

• High school diploma or GED required.
• Four (4) years of skilled administrative staff support experience.
• Proficiency in Microsoft Office Suite products.

Responsibilities

• Arranges appointments and meetings; coordinates meeting materials.
• Supports staff on projects and assists in supervisor/manager absence.
• Organizes major meetings with materials, refreshments, nametags; records minutes.
• Maintains supervisor’s daily calendar and schedules appointments.
• Answer telephones, route calls, take messages, provide routine information.
• Compose letters and memoranda; edit data on routine documents.
• Format reports and presentations using MS Office; operate office equipment.
• Make travel arrangements and document travel expenses; prepare expense reports.
• Inventory and order office supplies regularly.
• Uphold TMCH values and confidentiality.

Skills

Secretarial skills

Office management

Communication

Attention to detail

Education

High school diploma / GED

Tools

Microsoft Office Suite

Job description

TMC Health Foundation is seeking an Administrative Assistant to support donor communications, appointment scheduling, and donation processing. The role serves as the first point of contact for donors visiting the foundation office and assists with mass communications such as emails, letters, and newsletters.

The position requires strong organizational skills, familiarity with MS Office, and the ability to maintain accurate records and calendars.