Temp Donor Services Assistant – Data & Gifts Admin

The Boston Foundation; Boston (MA); On-site; USD 45,000 - 55,000; Part time

Job summary

The Boston Foundation seeks a Donor Services Assistant to provide organizational and logistical support to the Donor Services team within the Development & Donor Services department. The role includes maintaining donor and fund records in Salesforce, processing gift acknowledgements, coordinating mailings, and assisting with events.

Flexible schedule with 3–5 days weekly, Monday–Friday, and occasional early mornings or evenings.

Qualifications

• College degree or equivalent; and at least 3 years of office-based administrative work experience.
• Solid organization skills and impeccable attention to detail and accuracy.
• Strong knowledge of Microsoft Office products - especially Word, Excel, Outlook and Power Point; Salesforce or other database experience strongly preferred.
• Excellent data management and reporting skills;
• Excellent written and verbal skills;
• Professional and mature interpersonal work style, ability to interact well with a diverse range of people.

Responsibilities

• Assists with coordination of gift acknowledgement letter process for all Boston Foundation donors from President, Vice President, Senior Director or other staff as appropriate, in collaboration with the Manager and Assistant of Donor Services;
• Provides key administrative support to, and maintains prospect, donor and fund records in Salesforce database; ensures timely entry of activities;
• Works collaboratively with colleagues to implement and uphold data integrity protocols to ensure accurate reporting and inform departmental activities;
• Assists with occasional events in the mornings (prior to 9:00am) and evenings (after 5:00pm);
• Coordinates mailings and distribution of invitations and newsletters;
• Fields donor and prospect inquiries via telephone, correspondence and email;
• Compiles reports and materials for presentations;
• Provides general administrative support to other DDS department team members as requested.
• Individuals assigned to this position may perform other duties as assigned.

Skills

Office administration

Microsoft Office

Data management

Salesforce

Communication skills

Attention to detail

Teamwork

Education

College degree or equivalent

Tools

Salesforce

Excel

PowerPoint

Outlook

Job description

The Boston Foundation seeks a Donor Services Assistant to provide organizational and logistical support to the Donor Services team within the Development & Donor Services department. The role includes maintaining donor and fund records in Salesforce, processing gift acknowledgements, coordinating mailings, and assisting with events.

Flexible schedule with 3–5 days weekly, Monday–Friday, and occasional early mornings or evenings.