Foundation Administrative Assistant & Donor Relations

Midland Health; Midland (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Midland Memorial Foundation is seeking a dedicated administrative assistant to support daily office functions and donor communications. This role requires a client-focused, courteous attitude when greeting visitors and handling inquiries.

Responsibilities include maintaining the donor database, coordinating RSVPs and events, processing donations, and providing clerical support to the Executive Director and staff. Strong written and verbal communication is essential.

Qualifications

• High School diploma or equivalent required.
• Associate or bachelor’s degree preferred.
• Ability to communicate effectively, orally and in writing.

Responsibilities

• Provide essential administrative and organizational support to Midland Memorial Foundation.
• Coordinate RSVPs, guest lists, and other logistical details for meetings and events.
• Maintain donor database and mailing list.
• Process incoming donations and donor correspondence, including thank you letters and memorials.
• Answer and direct telephone calls and emails.
• Oversee supplies, stock and the Foundation board room calendar.
• Assist with purchasing, requisitions, invoices, and expense reports.
• Welcome and direct guests in the Foundation Office.
• Manage checks and deposits.
• Collect daily reports and mail.

Skills

Communication skills

Administrative tasks

Records management

Education

High School diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Donor database

Office software

Job description

Midland Memorial Foundation is seeking a dedicated administrative assistant to support daily office functions and donor communications. This role requires a client-focused, courteous attitude when greeting visitors and handling inquiries.

Responsibilities include maintaining the donor database, coordinating RSVPs and events, processing donations, and providing clerical support to the Executive Director and staff. Strong written and verbal communication is essential.