DoD Executive Office & Forum Coordinator

CATHEXIS; Virginia; On-site; USD 100,000 - 115,000; Full time

Benefits offered by this job

Performance Bonuses

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan (Traditional and ROTH)

Life Insurance

Paid Time Off

11 Federal Holidays

Parental Leave

Commuter Benefits

Disability Insurance

Training & Development

Wellness Program

Community Outreach Initiatives

Job summary

CATHEXIS seeks an Office Coordinator to support the Office of the Under Secretary of Defense, Personnel and Readiness. The role is onsite at the Pentagon daily and requires coordinating senior leader calendars, materials, and forum logistics.

Ideal candidates hold an active DoD clearance with potential upgrade to TS, a bachelor’s degree, and 1–3+ years of experience supporting the DoD or VA. Proficiency with CATMS, ETMS2, and MS Office is preferred.

Qualifications

• Active DoD clearance required (ability to upgrade to TS)
• Bachelor's degree in a relevant field
• 1–3+ years professional experience
• Experience supporting DoD/VA or military environment

Responsibilities

• Reviewing, editing, and proofreading senior leader materials
• Managing and coordinating senior leader calendars
• Tracking RSVPs for DoD senior leader forums
• Coordinating day-of meeting logistics
• Managing forum read-ahead materials and summaries
• Maintaining forum SharePoint sites and access
• Managing office taskers and deliverables with Pentagon stakeholders

Skills

Active Secret DoD Clearance

Administrative support

Calendar management

Proofreading

Meeting coordination

SharePoint

CATMS

ETMS2

MS Office Suite

Education

Bachelor's degree

Degree in English/Journalism/Political Science or related field

Tools

CATMS

ETMS2

TMT

SharePoint

Excel

Job description

CATHEXIS seeks an Office Coordinator to support the Office of the Under Secretary of Defense, Personnel and Readiness. The role is onsite at the Pentagon daily and requires coordinating senior leader calendars, materials, and forum logistics.

Ideal candidates hold an active DoD clearance with potential upgrade to TS, a bachelor’s degree, and 1–3+ years of experience supporting the DoD or VA. Proficiency with CATMS, ETMS2, and MS Office is preferred.