DoD Administrative Assistant - Front Desk & Records

IQUASAR LLC; Newport (RI); On-site; USD 42,000 - 54,000; Full time

Job summary

iQuasar LLC is seeking an Administrative Assistant in Newport, Rhode Island, to support NUWC Division Newport. The role centers on front desk operations, office management, and handling complex government documentation within a security-conscious environment.

Responsibilities cover transcription of SF-52, document preparation, classified material handling, timekeeping, travel orders in the DTS, and meeting/visit coordination, all in support of Program and Department operations.

Qualifications

• Experience supporting US Navy/DoD environments is required.
• Familiarity with government documentation and SF-52 processes.
• Knowledge of the Defense Travel System (DTS) and related workflows.

Responsibilities

• Front Desk Operations: provide in-person coverage, answer calls, greet visitors, and coordinate interviews.
• Monitor printers, copiers, and fax machines; report service needs and stock supplies.
• Transcribe Government Furnished Information into SF-52 packages with accuracy.
• Prepare, edit, and route documents, Naval Messages, and correspondence.
• Prepare CLASSIFIED GFI distribution, maintain logs, and handle custody forms.
• Enter and verify timekeeping data; produce reports from government databases.
• Reserve conference rooms and manage meeting agendas and calendars.
• Draft TDY travel orders and track approval processes in DTS.
• Support visit requests, register attendees, and coordinate security requirements.

Skills

Administrative support

Office management

Tools

DTS

SF-52

ERP

Fiori

Job description

iQuasar LLC is seeking an Administrative Assistant in Newport, Rhode Island, to support NUWC Division Newport. The role centers on front desk operations, office management, and handling complex government documentation within a security-conscious environment.

Responsibilities cover transcription of SF-52, document preparation, classified material handling, timekeeping, travel orders in the DTS, and meeting/visit coordination, all in support of Program and Department operations.