DoD/Navy Administrative Clerk – Secret Clearance

NANA Corp; Panama City (FL); On-site; USD 34,000 - 52,000; Full time

Job summary

Five Rivers Analytics, an Akima company, seeks a Clerical Support Specialist to perform mid-level clerical tasks for NSWC PCD offices. The role requires independence, accuracy, and familiarity with Navy correspondence standards to support multiple office functions and maintain compliance with security and records management requirements.

The position involves reception, calendar management, document formatting, meeting minutes, travel status, and reporting.

Qualifications

• US citizen with active Interim SECRET clearance; full Secret preferred.
• High school diploma required; associate degree preferred.
• 2-3 years of administrative or clerical experience in a professional environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience handling sensitive and PII information preferred.

Responsibilities

• Greet visitors as receptionist and direct inquiries appropriately.
• Monitor supplies, coordinate repairs, and printing services.
• Reserve meeting rooms and manage office calendars.
• Maintain records, files, and suspense systems.
• Format and track official documents per government standards.
• Use Outlook/Teams for communication and contractor status.
• Prepare and collate monthly office reports.
• Attend meetings to stay informed on office activities.
• Take and manage meeting minutes for projects.
• Process visits requests and travel status documentation.
• Design and maintain filing systems.
• Receive, distribute, and edit correspondence and reports.
• Draft various types of correspondence per SECNAV M-5216.5.
• Assist with budget report preparation.
• Organize clerical workflows across offices.
• Maintain databases and update records.
• Archive official records per SECNAV M-5210.1 CH-1 using Navy systems.

Skills

Task management

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Job description

Five Rivers Analytics, an Akima company, seeks a Clerical Support Specialist to perform mid-level clerical tasks for NSWC PCD offices. The role requires independence, accuracy, and familiarity with Navy correspondence standards to support multiple office functions and maintain compliance with security and records management requirements.

The position involves reception, calendar management, document formatting, meeting minutes, travel status, and reporting.