Administrative Assistant - Dynamic Office & Coordination

Navy Exchange; Newport (RI); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Benefits begin DAY ONE

Comprehensive Healthcare

Paid Time Off

Military Family Support

Public Service Loan Forgiveness (PSLF)

Tax‑free shopping

Job summary

Navy Exchange is seeking an Administrative Assistant in Newport, Rhode Island. The role supports activity departments with clerical tasks, data entry, and document preparation, contributing to operational efficiency. Expect coordination across multiple programs and routine office duties in a federal environment.

The position emphasizes accuracy, organization, and the ability to manage records, travel plans, and communications, with benefits beginning on day one.

Qualifications

• One year of general office clerical experience.
• One year of clerical/secretarial or administrative support experience or related work.
• Six months of higher education may substitute for six months of experience.

Responsibilities

• Performs administrative support for the activity department programs and initiatives.
• Reviews invoices, reports, and correspondence; handles routine inquiries within authority.
• Prepares correspondence, reports, and presentations; uses spreadsheets, graphs, and word processing software.
• Maintains office records, files, and leave/timecard records; orders supplies and arranges travel.
• Distributes mail; develops purchase orders and tracks invoices from vendors.
• Sorts documents, assists with data entry, and maintains division databases.
• Creates draft materials; supports budget tracking and data reporting.
• Assists with data entry accuracy and communicates missing data to supervisors.

Job description

Navy Exchange is seeking an Administrative Assistant in Newport, Rhode Island. The role supports activity departments with clerical tasks, data entry, and document preparation, contributing to operational efficiency. Expect coordination across multiple programs and routine office duties in a federal environment.

The position emphasizes accuracy, organization, and the ability to manage records, travel plans, and communications, with benefits beginning on day one.