DoD Admin Specialist: Awards & HR Briefings (Secret)

Command Holdings, a Pequot Company; Aiea (HI); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health Insurance

401(k)

Paid Time Off

Paid Holidays

Employee Assistance Program

Pet Insurance

Job summary

WWC Global, an operating firm of Command Holdings, seeks an Administrative Support Specialist to support USPACOM. The role provides comprehensive administrative and operational support, coordinating calendars, meetings, and briefing materials, and processing personnel actions and awards.

Candidates must hold a current Secret clearance and excel in Microsoft Office, task management, and communications; travel up to 20% may be required.

Qualifications

• Current, active Secret security clearance.
• Advanced proficiency with Microsoft Office applications.
• Experience with military administrative processes and personnel-support workflows.
• Experience managing task-management workflows and suspense dates.
• Ability to coordinate with multiple directorates and external organizations.
• Ability to train personnel on administrative processes, systems and SOPs.
• Ability to develop and deliver clear briefings to senior leaders.
• Strong written and verbal communication skills.
• Strong organizational skills and ability to manage multiple priorities.
• High attention to detail and discretion.

Responsibilities

• Provide day-to-day administrative and operational support to the J5 Administrative Division.
• Process and track awards, evaluations, personnel actions, and related docs.
• Coordinate with directorates and external entities to ensure timely actions.
• Review documents for completeness, accuracy and compliance.
• Manage ETMS2 tasks from assignment through closeout.
• Maintain task trackers, logs, and personnel records.
• Monitor suspense dates and identify overdue or at-risk actions.
• Manage calendars, meetings, and senior-leader engagements.
• Prepare agendas, minutes, read-aheads, and briefing materials.
• Deliver internal training on administrative processes and workflows.

Skills

Secret clearance

MS Office

Administrative processes

Task management

Briefings

Communication

Discretion

Multitasking

English proficiency

Organization

Education

Bachelor's degree in HR / Organizational Management or related

Tools

ETMS2

Job description

WWC Global, an operating firm of Command Holdings, seeks an Administrative Support Specialist to support USPACOM. The role provides comprehensive administrative and operational support, coordinating calendars, meetings, and briefing materials, and processing personnel actions and awards.

Candidates must hold a current Secret clearance and excel in Microsoft Office, task management, and communications; travel up to 20% may be required.