Military Administrative & Operations Support Specialist

UKG; Hawaii; On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Health Insurance, Dental & Vision

Flexible Spending Accounts

Life and Disability Insurance

401(k)

Paid Time Off

Paid Holidays

Employee Assistance Program

Pet Insurance

Job summary

WWC Global seeks an Administrative Support Specialist to provide comprehensive admin and operational support to USPACOM/ J5. The role includes awards processing, personnel actions, calendar management, and senior-leader briefings, requiring strong organization, discretion, and multitasking in a fast-paced environment.

Responsibilities cover task management, training, reporting, and coordination with directorates, military and civilian personnel, and external entities.

Qualifications

• Active Secret security clearance.
• Advanced proficiency with Microsoft Office suite.
• Experience with military administrative processes and personnel-support workflows.
• Experience managing task-management workflows, suspense dates, and action-item tracking.
• Ability to coordinate with multiple directorates, staff offices, military personnel, civilian employees, and external organizations.
• Ability to train personnel on administrative processes, systems, and SOPs.
• Ability to develop and deliver clear briefings to senior leaders and stakeholders.
• Strong written and verbal communication skills.
• High level of attention to detail and discretion with sensitive information.
• Authorized to work in the United States full-time.

Responsibilities

• Provide day-to-day administrative and operational support to the J5 Administrative Division.
• Process and track awards, evaluations, personnel actions, and related docs.
• Coordinate with directorates and external entities to timely complete actions.
• Review documents for completeness, accuracy, and proper routing.
• Manage ETMS2 tasks from assignment through closeout.
• Maintain trackers, personnel records, correspondence, and files.
• Monitor suspense dates and identify overdue actions.
• Manage calendars and coordinate meetings, briefings, and events.
• Prepare agendas, minutes, and briefing materials; deliver to leadership.
• Develop internal training on admin processes and workflows.
• Provide guidance on routing procedures and documentation standards.
• Use MS Office and command systems to create reports and trackers.
• Protect sensitive information per security/privacy rules.
• Identify process improvements and efficiency opportunities.

Skills

Secret clearance

Microsoft Office

Military admin processes

Task-management workflows

Coordination across directorates

Training personnel

Briefings to senior leaders

English proficiency

Confidential information handling

US work authorization

Education

Bachelor's degree in HR / related discipline

Tools

ETMS2

Job description

WWC Global seeks an Administrative Support Specialist to provide comprehensive admin and operational support to USPACOM/ J5. The role includes awards processing, personnel actions, calendar management, and senior-leader briefings, requiring strong organization, discretion, and multitasking in a fast-paced environment.

Responsibilities cover task management, training, reporting, and coordination with directorates, military and civilian personnel, and external entities.