Documents & Records Specialist

iStaffing; Irvine (CA); On-site; USD 22,000 - 30,000; Full time

Job summary

iStaffing is seeking a File Clerk in Irvine, CA to support Customer Service and Records Administration by organizing, uploading, and maintaining electronic records, invoices, audit information, and related documents in a professional office setting.

Responsibilities include handling PDFs, renaming files, creating folders from payment reports, managing invoices in cloud storage, and requesting missing documents from customer websites.

Qualifications

• High school diploma or equivalent is required.
• 0-1 year of general office experience.
• Experience with Microsoft Office or similar productivity applications.
• Strong attention to detail.
• Computer skills and knowledge.

Responsibilities

• Split, rename, and upload PDF records and audit information by account.
• Rename customers' order proofs and delivery documents.
• Create folders based on daily payment reports.
• Maintain, rename, and file invoices in the BOX cloud drive.
• Download backup documents from customer websites and upload them online.
• Request missing documents from customer websites.
• Fulfill internal requests for records and documents.
• Perform other duties as assigned.

Skills

Attention to detail

Communication skills

General office experience

Computer skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

iStaffing is seeking a File Clerk in Irvine, CA to support Customer Service and Records Administration by organizing, uploading, and maintaining electronic records, invoices, audit information, and related documents in a professional office setting.

Responsibilities include handling PDFs, renaming files, creating folders from payment reports, managing invoices in cloud storage, and requesting missing documents from customer websites.