Documentation Specialist 1 - DOS1

Lancesoft; Alabama; On-site; USD 52,000 - 78,000; Full time

Job summary

Lancesoft is seeking a Documentation Specialist to manage controlled documents, procedures, and records in an EDMS environment. You will handle revisions, formatting, metadata, workflow processing, and scanning/digitization, assisting users with Documentum and SharePoint while ensuring accuracy and compliance.

The role emphasizes meticulous attention to detail, strong technical documentation skills, and effective written and verbal communication within a regulated environment, supporting

Qualifications

• Experience with EDMS or content management platforms.
• Strong technical writing and editing skills.
• Proficiency with Word, Excel, Outlook, and SharePoint.
• Ability to manage high volumes of documents, records, and workflow.
• Strong written and verbal communication.
• Experience creating, revising, reviewing, or processing controlled documents.

Responsibilities

• Process document and procedure revisions.
• Manage workflow queues within an EDMS.
• Format and quality-check technical documents.
• Maintain document metadata and records inventories.
• Support records storage, retrieval, and digitization efforts.
• Operate scanning and media conversion equipment.
• Assist users with document management processes and system navigation.

Skills

Technical writing

Document formatting

Editing skills

Attention to detail

Communication skills

EDMS experience

Tools

Word

Excel

Outlook

SharePoint

Documentum

OpenText

Job description

The Documentation Specialist will manage controlled documents, procedures, and records in an EDMS environment. The role focuses on document revisions, formatting, quality checks, metadata, workflow processing, records management, scanning/digitization, and helping users with document management systems such as Documentum and SharePoint. Experience in a regulated environment, strong attention to detail, and technical documentation skills are important.

Required Qualifications

• Experience working with Electronic Document Management Systems (EDMS), document control systems, or content management platforms.
• Strong technical writing, document formatting, and editing skills.
• Experience creating, revising, reviewing, or processing controlled documents and procedures.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and SharePoint.
• Ability to maintain accuracy while managing high volumes of documents, records, and workflow activities.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience with OpenText Documentum or similar enterprise document management systems.
• Experience supporting procedure development, procedure governance, or document control programs.
• Records Management experience, including records classification, retention, filing, retrieval, and disposition activities.
• Experience working in nuclear, utility, engineering, manufacturing, quality assurance, or other regulated industries.
• Experience supporting document migrations, metadata management, workflow processing, or data quality initiatives.

Additional Desired Skills

• Ability to perform document quality reviews for content, formatting, metadata, and compliance with established standards.
• Experience operating document imaging, scanning, microfilm, or other media conversion equipment used to convert physical records into electronic formats.
• Familiarity with records digitization, indexing, and electronic file organization.

Typical Work Activities

• Processing document and procedure revisions.
• Managing workflow queues within an EDMS.
• Formatting and quality-checking technical documents.
• Maintaining document metadata and records inventories.
• Supporting records storage, retrieval, and digitization efforts.
• Operating scanning and media conversion equipment.
• Assisting users with document management processes and system navigation.