Document Specialist 1

Johnson Service Group, Inc.; Birmingham (AL); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401(k)

Weekly pay

Job summary

Johnson Service Group (JSG) is seeking experienced Documentation Specialists for contract roles in Birmingham, AL. The position supports document services, records management, and technical documentation in a regulated environment.

The ideal candidate has strong writing, editing, and formatting skills, experience with EDMS or content management systems, and proficiency with Word, Excel, Outlook, and SharePoint. Attention to detail and ability to work independently are essential.

Qualifications

• Experience with EDMS, document control, or content management systems.
• Strong writing, document formatting, and editing skills.
• Experience creating, revising, reviewing, or processing controlled documents and procedures.
• Proficiency with Microsoft Office applications (Word, Excel, Outlook, SharePoint).
• Maintain accuracy with high volumes of documents and workflows.
• Strong written and verbal communication skills.

Responsibilities

• Processing document and procedure revisions.
• Managing workflow queues within an EDMS.
• Formatting and quality-checking technical documents.
• Maintaining document metadata and records inventories.
• Supporting records storage, retrieval, and digitization efforts.
• Operating scanning and media conversion equipment.
• Assisting users with document management processes and system navigation.

Skills

EDMS / document control familiarity

Technical writing

Document formatting

Editing skills

Word, Excel, Outlook

SharePoint

Attention to detail

Independent work

Tools

Word

Excel

Outlook

SharePoint

Job description

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is currently looking for experienced Documentation Specialists to fill contract positions on Birmingham, AL.

Desired Qualifications

The selected candidate will provide document services, procedure administration, records management, and technical documentation support in a highly regulated business environment.

Candidates should be detail-oriented, organized, and capable of working independently while following established processes and governance requirements.

Required Qualifications

• Experience working with Electronic Document Management Systems (EDMS), document control systems, or content management platforms.
• Strong technical writing, document formatting, and editing skills.
• Experience creating, revising, reviewing, or processing controlled documents and procedures.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and SharePoint.
• Ability to maintain accuracy while managing high volumes of documents, records, and workflow activities.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience with OpenText Documentum or similar enterprise document management systems.
• Experience supporting procedure development, procedure governance, or document control programs.
• Records Management experience, including records classification, retention, filing, retrieval, and disposition activities.
• Experience working in nuclear, utility, engineering, manufacturing, quality assurance, or other regulated industries.
• Experience supporting document migrations, metadata management, workflow processing, or data quality initiatives.

Additional Desired Skills

• Ability to perform document quality reviews for content, formatting, metadata, and compliance with established standards.
• Experience operating document imaging, scanning, microfilm, or other media conversion equipment used to convert physical records into electronic formats.
• Familiarity with records digitization, indexing, and electronic file organization.
• Ability to learn new software applications and business processes quickly.
• Strong attention to detail, customer service orientation, and problem-solving skills.

Typical Work Activities

• Processing document and procedure revisions.
• Managing workflow queues within an EDMS.
• Formatting and quality-checking technical documents.
• Maintaining document metadata and records inventories.
• Supporting records storage, retrieval, and digitization efforts.
• Operating scanning and media conversion equipment.
• Assisting users with document management processes and system navigation.

Ideal Candidate Profile

A document control, records management, procedure administration, technical writing, or engineering documentation professional who can quickly support day-to-day document services activities while permanent staff focus on critical Documentum modernization and upgrade initiatives.

PHYSICAL RRQUIREMENTS

Primarily sedentary office work involving extended periods of computer use, reading, and document processing. Occasional lifting, carrying, and movement of records, files, and storage boxes (typically up to 25 pounds). Frequent reaching, bending, stooping, and walking may be required to retrieve materials from file cabinets, shelves, and records storage areas. Occasional use of step stools or ladders may be required to access records stored on higher shelving

WORK ENVIRONMENT

Primarily a climate-controlled office environment. Work may occasionally be performed in records storage areas, file rooms, or archive spaces to retrieve, organize, inventory, scan, or convert records. Use of document imaging, scanning, and media conversion equipment may be required. Limited exposure to dust associated with paper records and storage areas may occur. Minimal travel and no routine field or construction site work are expected. This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary.

• JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more.

Johnson Service Group (JSG) is an Equal Opportunity Employer.

JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.

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