Doc Admin

Martin Marietta; North Carolina; On-site; USD 43,000 - 66,000; Full time

Job summary

Martin Marietta is seeking a detail-oriented Document Control Specialist to review and process a variety of documents in a warehouse/manufacturing environment. You will maintain filing systems, ensure adherence to standards, and support audits across departments.

The role emphasizes accuracy, organization, and the ability to manage multiple tasks while collaborating with internal teams to gather missing information and ensure compliance with company policies.

Qualifications

• High school diploma or equivalent; additional education or certifications in document management/administration is a plus.
• At least three solid years of proven experience in document management, archive management, or records management.
• Experience with MasterControl software or similar software is a plus
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficient computer skills, including experience with document processing software and office productivity tools.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Top-class typing, writing and report writing skills.

Responsibilities

• Review and process a variety of documents with a high degree of accuracy.
• Ensure that all documents adhere to established standards and guidelines.
• Identify and rectify discrepancies or errors in the documentation.
• Collaborate with internal teams to gather missing information and ensure completeness of documents.
• Ensuring seamless document access across departments and compliance with company policies.
• Undertake various administrative projects as needed, demonstrating flexibility and adaptability.
• Enter data from source documents into appropriate systems or databases.
• Maintain efficient filing systems for easy document retrieval.
• Assist in the development and improvement of document processing workflows.
• Organizing an archiving system, retrieving documents upon request, and outlining a long-term storage strategy.
• Assist with records retrieval during 3rd Party and Regulatory Audits

Skills

Attention to detail

Organizational skills

Time-management

Proficient in MS Office

Typing speed/accuracy

Communication skills

Education

High school diploma or equivalent

Tools

MasterControl

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Review and process a variety of documents with a high degree of accuracy.
• Ensure that all documents adhere to established standards and guidelines.
• Identify and rectify discrepancies or errors in the documentation.
• Collaborate with internal teams to gather missing information and ensure completeness of documents.
• Ensuring seamless document access across departments and compliance with company policies.
• Undertake various administrative projects as needed, demonstrating flexibility and adaptability.
• Enter data from source documents into appropriate systems or databases.
• Maintain efficient filing systems for easy document retrieval.
• Assist in the development and improvement of document processing workflows.
• Organizing an archiving system, retrieving documents upon request, and outlining a long-term storage strategy.
• Assist with records retrieval during 3rd Party and Regulatory Audits

Qualifications:

• High school diploma or equivalent; additional education or certifications in document management/administration is a plus.
• At least three solid years of proven experience in document management, archive management, or records management.
• Experience with MasterControl software or similar software is a plus
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficient computer skills, including experience with document processing software and office productivity tools.
• Ability to prioritize and manage multiple tasks simultaneously.
• Strong written and verbal communication skills.
• Top-class typing, writing and report writing skills.

WORK ENVIRONMENT / CONDITIONS / PHYSICAL DEMANDS:

These are considered essential duties and are illustrative of those job tasks, which are fundamental. Work will take place in a warehouse environment. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work will take place in various types of manufacturing environments as well as in outdoor settings. Prolonged standing, climbing, pulling and lifting of heavy objects may be included in the job tasks.