Documentation Specialist 1 - AL

Genesis Technical Staffing, Inc.; Birmingham (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

Genesis Technical Staffing, Inc. is seeking a Documentation Specialist 1 for a long-term assignment in Birmingham, AL. The ideal candidate will have experience with EDMS, strong technical writing, and proficiency in Microsoft Office tools including Word, Excel, Outlook, and SharePoint.

Responsibilities include processing revisions, managing EDMS workflows, formatting technical documents, and maintaining metadata and records inventories. OpenText Documentum experience is a plus.

Qualifications

• Experience with Electronic Document Management Systems (EDMS) or content management platforms.
• Strong technical writing, document formatting, and editing skills.
• Experience creating, revising, reviewing, or processing controlled documents and procedures.
• Proficiency with Microsoft Office applications including Word, Excel, Outlook, and SharePoint.

Responsibilities

• Processing document and procedure revisions.
• Managing workflow queues within an EDMS.
• Formatting and quality-checking technical documents.
• Maintaining document metadata and records inventories.
• Supporting records storage, retrieval, and digitization efforts.
• Operating scanning and media conversion equipment.
• Assisting users with document management processes and system navigation.

Skills

EDMS experience

Technical writing

Attention to detail

Communication skills

Tools

Microsoft Word

Excel

Outlook

SharePoint

OpenText Documentum

Job description

Added - 2 days ago Documentation Specialist 1 - AL Clerical Birmingham, , Alabama | Technical

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Application deadline: 10/7/26
Genesis Technical is seeking a Documentation Specialist 1 for a long-term assignment in Birmingham, AL.
Desired Qualifications

• Experience working with Electronic Document Management Systems (EDMS), document control systems, or content management platforms.
• Strong technical writing, document formatting, and editing skills.
• Experience creating, revising, reviewing, or processing controlled documents and procedures.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and SharePoint.
• Ability to maintain accuracy while managing high volumes of documents, records, and workflow activities.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience with OpenText Documentum or similar enterprise document management systems.
• Experience supporting procedure development, procedure governance, or document control programs.
• Records Management experience, including records classification, retention, filing, retrieval, and disposition activities.
• Experience working in nuclear, utility, engineering, manufacturing, quality assurance, or other regulated industries.
• Experience supporting document migrations, metadata management, workflow processing, or data quality initiatives.

Additional Desired Skills

• Ability to perform document quality reviews for content, formatting, metadata, and compliance with established standards.
• Experience operating document imaging, scanning, microfilm, or other media conversion equipment used to convert physical records into electronic formats.
• Familiarity with records digitization, indexing, and electronic file organization.
• Ability to learn new software applications and business processes quickly.
• Strong attention to detail, customer service orientation, and problem-solving skills.

Typical Work Activities

• Processing document and procedure revisions.
• Managing workflow queues within an EDMS.
• Formatting and quality-checking technical documents.
• Maintaining document metadata and records inventories.
• Supporting records storage, retrieval, and digitization efforts.
• Operating scanning and media conversion equipment.
• Assisting users with document management processes and system navigation.

Ideal Candidate Profile:
A document control, records management, procedure administration, technical writing, or engineering documentation professional who can quickly support day-to-day document services activities while permanent staff focus on critical Documentum modernization and upgrade initiatives.
Physical Requirements:

• Primarily sedentary office work involving extended periods of computer use, reading, and document processing.
• Occasional lifting, carrying, and movement of records, files, and storage boxes (typically up to 25 pounds).
• Frequent reaching, bending, stooping, and walking may be required to retrieve materials from file cabinets, shelves, and records storage areas.
• Occasional use of step stools or ladders may be required to access records stored on higher shelving.

Work Environment:

• Primarily a climate-controlled office environment.
• Work may occasionally be performed in records storage areas, file rooms, or archive spaces to retrieve, organize, inventory, scan, or convert records.
• Use of document imaging, scanning, and media conversion equipment may be required.
• Limited exposure to dust associated with paper records and storage areas may occur.
• Minimal travel and no routine field or construction site work are expected.

Genesis Staffing provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Genesis Staffing and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://gtstaffing.com/privacy-policy/.
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