Documentation Specialist

Taylor Forge Engineered Systems, Inc.; Paola (KS); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k)

Medical insurance

Dental insurance

Life insurance

Flexible spending account

Paid holidays

Vacation time

Job summary

Taylor Forge Engineered Systems, Inc. in Paola, KS is seeking a Documentation Specialist to support document control, data book generation, and mail distribution under the Engineering Manager and Documentation Coordinator.

The role requires strong organizational and communication skills, ability to work with Project Managers and Engineers, and proficiency with Microsoft Office and Adobe products. A high school diploma is required, with an Associate’s degree preferred.

Qualifications

• High School diploma or equivalent required; Associate’s degree preferred.
• Proficiency in Microsoft Office and Adobe applications.
• Strong organizational and communication abilities; detail-oriented and accurate.

Responsibilities

• Ensure a safe working environment at all times.
• Review, revise, and maintain documentation processes and procedures.
• Coordinate with Project Managers and Engineers to meet contractual documentation obligations.
• Expedite documentation flow to support production schedules.
• Process, distribute, and file project transmittals and controlled documents.
• Handle incoming documentation such as drawings and welding procedures.
• Develop Data Books including collection, organization, copying and submittal.
• Distribute and control Engineering Standards, QA Manuals, and Quality Standards.
• Sort and distribute mail and handle outgoing mail.
• Assist in evaluating software for document control activities.

Skills

Organizational skills

Communication skills

Interpersonal skills

Time management

Multitasking

Independent work

Computer proficiency

MS Office & Adobe

Driver's license

Education

High School Diploma

Associate’s Degree

Job description

Job Description

Job Description

Position: Documentation Specialist

Location: Paola, KS ********

Job Summary

Under the general direction of the Manager of Engineering and day-to-day direction of the Documentation Coordinator, the Documentation Specialist is responsible for supporting all aspects of document control, data book generation, and mail distribution.

Main Job Duties / Responsibilities

• Ensure a safe working environment is maintained at all times.
• Review, revise, and maintain all documentation processes and procedures.
• Work closely with the Project Managers, Project Engineers, and other departments to ensure contractual documentation obligations are met.
• Expedite customers, suppliers, and internal personnel to ensure documentation flow supports the overall production schedules.
• Process, record, distribute/submit, and file project transmittals and controlled documents.
• Receive, distribute, and file incoming controlled documents (i.e. drawings, weld procedures, etc.)
• Develop Data Books including: accumulation, segregation, organization, copying/scanning, and submittal.
• Distribute and control Engineering Standards, Quality Standards, and QA Manuals.
• Sort and distribute incoming mail; Prepare outgoing mail and deliver to Post Office.
• Assist in the evaluation and selection of software required to perform document control activities in an efficient manner.

Qualifications

Any combination of education and experience providing the required skill and knowledge is qualifying.

Typical qualifications would be equivalent to:

Education/Experience

• High School Diploma required.
• Associate’s Degree preferred.

Skills

• Strong organizational skills
• Good oral and written communication skills
• Strong interpersonal communication skills
• Good time management skills
• Good multi-tasking capabilities
• Ability to work independently with little direct supervision
• Proficiency with computers (eg. web base sites)
• Proficient working knowledge of computer programs, including Microsoft Office products, and Adobe required.
• Valid driver’s license and proof of insurability

The successful candidate will receive a competitive salary and an attractive benefits package including: 401(k), medical, dental, life insurance, flexible spending account, paid holidays and vacation time.

All candidates will be subject to drug & alcohol screening and a background check prior to employment.

EOE/Veterans/Disabled

Company Description

Taylor Forge Engineered Systems, Inc. is a leading manufacturer of large steel fabricated products for the energy, chemical, and aerospace industries.