Senior Document Control Specialist

Coghlin Companies, Inc. - Columbia Tech; West Boylston (MA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

401(k) matching

Dental insurance

Job summary

Columbia Tech is seeking an experienced Documentation Control Specialist in Massachusetts to manage changes, maintain PLM/ERP/MES data, and develop production work instructions. The role involves close collaboration with manufacturing engineers and on-site support for production processes.

The ideal candidate will have 5+ years in documentation control, strong Microsoft Office skills, and hands-on experience with ERP/EPDM systems, with travel as needed and a detail-oriented mindset.

Qualifications

• 5+ years in documentation control and data management roles.
• Intermediate proficiency with Microsoft Word, Excel, PowerPoint.
• Proficient typing skills.
• Intermediate proficiency with document management structures/systems (ERP/EPDM).
• Willing to travel and work with production to develop work instructions.
• Experience in engineering environment preferred.
• Excellent organization and communication skills.
• Associate’s degree or 5+ years of experience.

Responsibilities

• Support changes and releases of documentation for Manufacturing Engineers including drawings, bills of material, wire run lists, and work instructions.
• Examine documents to verify completeness and accuracy of data within the change order process.
• Confer with document originators and other personnel to resolve discrepancies and compile changes to documents.
• Recommend improvements to company processes and documentation.
• Maintain and enter data into PLM, ERP, MES, and other systems.
• Post document changes to controlled records and notify affected parties of approvals.
• Compile, maintain, and archive control records to release drawings and other documents to production.
• Develop work instructions for production processes.
• Support collaborative build processes on-site or at customer site.
• Remove obsolete printed work instructions and replace with latest revisions.
• Prepare hard and soft copies of production documentation on request.
• Support and implement processes and tools to provide system reports and company metrics.
• Create memos, meeting minutes, cover sheets, and other documents as needed.
• Provide supervision and guidance to junior associates.

Skills

Documentation control

Data management

Attention to detail

Typing speed

ERP systems

Education

Associate’s degree

Tools

Omnify

Epicor 10

Aegis FactoryLogix

SolidWorks EPDM

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Benefits

• Health insurance
• Paid time off
• 401(k)
• 401(k) matching
• Dental insurance

Duties and Responsibilities

• Support changes and releases of documentation for Manufacturing Engineers including drawings, bills of material, wire run lists, and work instructions.
• Examine documents to verify completeness and accuracy of data within the change order process.
• Confer with document originators and other personnel to resolve any identified discrepancies and compile appropriate changes to documents.
• Recommend improvements to company processes and documentation.
• Maintain and enter data into the company Product Lifecycle Manager (PLM), Enterprise Resource Planning system (ERP), Manufacturing Execution System (MES), and other systems.
• Post document changes to controlled records, release documents via change order process, and notify affected individuals and departments of change approvals.
• Compile, maintain, and archive control records and related files to release drawings and other engineering documents to production and other operating departments as requested.
• Develop work instructions for production processes.
• Support collaborative build processes, on-site or at customer site.
• Remove obsolete printed work instructions and replace with most recent active revisions.
• Prepare and provide hard and soft copies of production documentation upon request.
• Support and implement processes and tools to provide system reports and company metrics.
• Create memos, meeting minutes, cover sheets, and other documents as requested.
• Provide supervision and guidance to more junior associates as required.
• Perform other Manufacturing Engineering department duties as required.

Qualifications

• 5+ years’ experience in documentation control and data management roles.
• Intermediate proficiency with Microsoft Word, Excel, PowerPoint.
• Proficient typing skills.
• Intermediate proficiency in configuration and use of document management structures/systems, including ERP and Enterprise Product Data Management (EPDM) systems. Experience with Omnify, Epicor 10, Aegis FactoryLogix, and SolidWorks EPDM a strong plus.
• Must be extremely detail oriented and a fast learner.
• Must be willing to work with production to develop work instructions.
• Must be willing to travel as needed.
• Experience in the engineering industry preferred.
• Excellent organization and communication skills.
• Associate’s degree or 5+ years’ experience minimum.

Working Environment

• Generally works in an office environment, but may occasionally be required to perform job duties outside of the typical office setting.
• Occasional travel required.

Physical Requirements

• Interaction with people and technology while either standing or sitting.
• Must be able to communicate face-to-face and on the phone.

Note

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel so classified.

Salary Range

$29-36 per hour (Salary commensurate with experience)

Equal Opportunity Employer

Columbia Tech is an Equal Opportunity Employer. Columbia Tech does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business needed.